REGULATIONS OF THE NEPUGA INSTITUTIONAL ACADEMIC SCHOLARSHIP PROGRAM

TITLE I – PRELIMINARY PROVISIONS

CHAPTER I – ESTABLISHMENT OF THE PROGRAM

Art. 1 The NEPUGA Institutional Academic Scholarship Program is hereby established to award scholarships and academic incentives to students regularly enrolled in NEPUGA's Lato Sensu Postgraduate Programs.

Art. 2 The Program is a permanent institutional policy to encourage academic excellence, scientific research, innovation, and the continuing education of specialists.

Art. 3 The awarding of scholarships shall observe the principles of legality, impartiality, morality, publicity, transparency, equal treatment, academic merit, and institutional responsibility.

Art. 3-A The scholarship is an institutional benefit of an academic nature that is optional, discretionary as to its opening, offering, and award, temporary, revocable in the cases and through the procedures provided for in these Regulations, and conditioned on full compliance with these Regulations, the Call for Applications, the Commitment Agreement, and the Complementary Academic Activities Plan.

§ 1 The scholarship is not remuneration, salary, or indemnity; it does not constitute an employment contract, a service agreement, a professional internship, or any other employment or professional relationship; it does not establish an employment or professional bond; and it does not create any vested right to its renewal, extension, or permanent incorporation.

§ 2 The award, maintenance, and any renewal of the scholarship shall depend on the Institution's budget availability, the criteria set out in the Call for Applications, and the evaluation of the Institutional Scholarship Committee.

§ 3 Once awarded, the scholarship may be suspended, canceled, or revoked only in the cases and through the procedure provided for in these Regulations.

Art. 3-B The award of the scholarship does not alter the legal nature of the educational contract, does not imply its novation, and does not modify the other contractual obligations assumed by the student.

§ 1 The student shall remain responsible for fulfilling the academic, financial, administrative, and disciplinary obligations not expressly covered by the scholarship.

§ 2 The benefit shall apply exclusively to the amounts and items expressly indicated in the applicable Call for Applications and in the Award Agreement, and may not be converted into cash, transferred to third parties, or applied to obligations not covered.

§ 3 The award of the scholarship does not preclude the application of the provisions of the educational contract relating to fees, materials, charges, penalties, interest, or services that are not expressly covered by the benefit.

CHAPTER II – OBJECTIVES

Art. 4 The objectives of the Program are:

I – To foster academic excellence;
II – To encourage initiation into scientific research;
III – To strengthen students' technical and scientific output;
IV – To broaden participation in scientific events;
V – To promote a culture of scientific inquiry;
VI – To foster the training of future faculty members and researchers;
VII – To contribute to the institutional strengthening of NEPUGA.

TITLE II – SCHOLARSHIP TYPES

Art. 5 The Program may include the following types:

I – Academic Merit Scholarship;
II – Scientific Output Scholarship;
III – Research Scholarship;
IV – Teaching Assistantship Scholarship;
V – Outreach Scholarship;
VI – Institutional Scholarship;
VII – Other types defined by the Academic Directorate.

Art. 6 Each Call for Applications shall mandatorily establish:

I – The number and types of scholarships available;
II – The percentage, amount, or financial obligation covered by the benefit;
III – The courses, classes, units, campuses, or projects included;
IV – The participation requirements and the specific selection criteria;
V – The complete schedule of the selection process, containing, at a minimum, the periods for registration, document review, assessments, interviews, publication of results, submission and ruling of appeals, summons, and signing of the Commitment Agreement;
VI – The exact term of the scholarship, indicating the start and end dates;
VII – The conditions for maintenance, suspension, cancellation, termination, and any renewal;
VIII – The required documentation and the means of submission;
IX – The criteria for ranking, tiebreaking, and forming a reserve list;
X – A provision that the award, maintenance, and renewal of scholarships are conditioned on the INSTITUTION's financial and budget availability;
XI – The possibility of conducting inquiries, verifying authenticity, requesting supplementary documents, and auditing documents during the selection process and during the term of the scholarship.

§ 1 Renewal of the scholarship shall not be automatic and shall depend on compliance with the conditions established in these Regulations, the Call for Applications, the Commitment Agreement, and the Complementary Academic Activities Plan, as well as on institutional evaluation and financial and budget availability.

§ 2 Any change to the schedule must be formalized through an amendment to the Call for Applications and published on the INSTITUTION's official channels.

§ 3 Where a schedule change affects a period already underway or the candidates' or scholarship recipients' right to respond, an extension or reopening of the period for an adequate length of time shall be ensured.

§ 4 The award of the scholarship does not alter the legal nature of the educational contract, does not imply its novation, and does not modify the contractual obligations not expressly covered by the benefit.

TITLE III – REQUIREMENTS

Art. 7 A student may apply who:

I – Has an active enrollment;
II – Is in good standing with payments;
III – Has an up-to-date Lattes CV (Brazil's academic CV platform);
IV – Has no disciplinary sanctions;
V – Meets the requirements of the Call for Applications in force.

TITLE IV – SELECTION PROCESS

CHAPTER I – SELECTION CRITERIA

Art. 8 The selection process shall observe objective criteria of academic merit.

Art. 9 The selection process may include:

I – Document review;
II – Review of the Lattes CV;
III – Review of the academic transcript;
IV – Assessment of scientific output;
V – Participation in scientific events;
VI – Written exam;
VII – Interview;
VIII – Letter of intent;
IX – Review of the academic profile;
X – Other criteria provided for in the Call for Applications.

CHAPTER II – REVIEW OF THE LATTES CV

Art. 10 The Lattes CV shall be reviewed according to the Institutional Scoring Rubric set out in Annex I.

The following shall be considered:

Academic training;
Professional experience;
Teaching;
Research;
Outreach;
Scientific output;
Participation in research groups;
Teaching assistantships;
Academic awards.

CHAPTER III – SCIENTIFIC OUTPUT

Art. 11 The following shall be scored:

I – Scientific articles;
II – Book chapters;
III – Books;
IV – Full papers;
V – Extended abstracts;
VI – Short abstracts;
VII – Conference proceedings;
VIII – Technical output;
IX – Patents;
X – Technological products.

CHAPTER IV – SCIENTIFIC EVENTS

Art. 12 The following shall be considered:

Congresses;
Symposia;
Conferences (jornadas);
Scientific meetings;
Seminars;
Workshops;
Lectures;
International events;
National events.

CHAPTER V – THE WRITTEN EXAM

Art. 13 The written exam shall be both eliminatory and ranking in nature.

It shall assess:

Scientific methodology;
Biostatistics;
Bioethics;
Critical reading;
Scientific interpretation;
Logical reasoning;
Specific knowledge. Any candidate who scores below 60 points shall be eliminated.

CHAPTER VI – THE INTERVIEW

Art. 14 The interview shall be conducted by a panel of at least three faculty members.

The following shall be assessed:

Communication;
Ethical conduct;
Academic maturity;
Critical ability;
Availability for research;
Institutional alignment.

TITLE V – THE INSTITUTIONAL SCHOLARSHIP COMMITTEE

Art. 15 The Institutional Scholarship Committee is hereby established.

It shall be composed of:

– Academic Director; – Academic Coordinator; – Invited faculty members.

Art. 16 The Committee shall be responsible for:

I – Drafting Calls for Applications;
II – Reviewing documentation;
III – Administering assessments;
IV – Ratifying results;
V – Monitoring scholarship recipients;
VI – Exercising reconsideration of the decisions appealed and forwarding appeals to the Academic Directorate when there is no reconsideration.
VII – Issuing expressly reasoned decisions, indicating the facts, documents, criteria, and regulatory provisions that supported the deliberation;
VIII – Recording its deliberations in minutes or an equivalent instrument;
IX – Conducting inquiries, requesting supplementary documents, verifying the authenticity of the information and documents submitted, and carrying out document audits during the selection process, the term of the scholarship, and its termination;
X – Ensuring the adversarial process and the interested party's opportunity to respond in the cases provided for in these Regulations; XI – Monitoring compliance with the Complementary Academic Activities Plans.
XII – Ordering the correction, supplementation, or updating of documents and information, setting a reasonable deadline for compliance by the candidate or scholarship recipient.

Art. 17 Members shall declare a conflict of impartiality (impedimento) when there is:

Kinship;
A direct professional relationship;
Academic advising;
A conflict of interest.

TITLE VI – RIGHTS OF SCHOLARSHIP RECIPIENTS

Art. 18 The rights are:

I – To enjoy the scholarship during its term;
II – To participate in institutional projects;
III – To receive scientific guidance;
IV – To use institutional infrastructure;
V – To participate in events promoted by NEPUGA.

TITLE VII – DUTIES OF SCHOLARSHIP RECIPIENTS

Art. 19 The duties of the scholarship recipient, as a condition for the award and maintenance of the scholarship and as a non-remunerative academic counterpart, consist of carrying out the complementary academic activities provided for in these Regulations, the Call for Applications, the Commitment Agreement, and the respective Complementary Academic Activities Plan.

§ 1 The complementary academic activities are exclusively educational, scientific, and formative in nature and shall contribute to the scholarship recipient's academic development.

§ 2 The activities shall be carried out under institutional guidance and supervision and shall not be confused with the provision of services, an employment relationship, a professional internship, self-employment, or any other form of employment or professional bond.

§ 3 The complementary academic activities may not:

I – Replace the functions proper to employees, faculty members, coordinators, service providers, or professionals engaged by the Institution;
II – Assign the scholarship recipient autonomous operational responsibility;
III – Subject the scholarship recipient to working-hours control, sales targets, production targets, or the functional subordination typical of an employment relationship;
IV – Involve the exercise of a regulated profession reserved to licensed professionals or autonomous clinical practice without the qualification, authorization, and supervision required by law.

§ 4 The Complementary Academic Activities Plan shall indicate the educational objectives, the planned activities, the period, the estimated academic time commitment, the advisor or supervisor, the expected academic outputs, and the criteria for monitoring and evaluation. The duties of the scholarship recipient are:

I – To maintain an active and regular enrollment in the course to which the scholarship is linked;
II – To maintain a minimum attendance of 75% (seventy-five percent);
III – To obtain a minimum academic average of 8.0 (eight);
IV – To keep the Lattes CV up to date;
V – To fulfill the annual plan of academic, scientific, or technical-scientific output defined under the program;
VI – To participate in scientific, academic, or institutional events related to the recipient's field of study, when provided for in the respective plan;
VII – To observe the applicable academic, ethical, administrative, and institutional rules;
VIII – To participate, as a supervised complementary academic activity, in editorial and scientific curation of materials intended for the institutional platforms, contributing to their technical-scientific quality and academic compliance, without assuming sole responsibility for their final approval, publication, or institutional use;
IX – To fully observe the provisions of Law No. 13,709/2018 — Brazil's General Personal Data Protection Law (LGPD) — and to preserve the confidentiality, privacy, and security of the personal data and information to which the recipient has access;
X – To participate, when provided for in the recipient's Complementary Academic Activities Plan, in academic teaching assistance, initiation into teaching, formative monitoring of clinical immersions, research, and scientific output, always under the guidance and supervision of the responsible faculty member or coordinator;
XI – To submit the reports, records, outputs, and other academic follow-up documents requested by the Committee.

§ 5 Participation in clinical immersions shall be exclusively academic and formative in nature, and it is prohibited to assign the scholarship recipient autonomous care responsibility, independent clinical decision-making, or the replacement of a legally qualified professional

§ 6 The Institution shall be responsible for the final validation of materials, protocols, manuals, content, or outputs intended for institutional use.

Art. 19-A. The duty of confidentiality, secrecy, privacy, and information security shall remain in force after the suspension, cancellation, end, or non-renewal of the scholarship.

§ 1 The obligation shall remain for as long as the information retains its confidential nature and for as long as the personal data are subject to legal data protection obligations.

§ 2 Once the scholarship ends, the scholarship recipient shall return, delete, or destroy, as instructed by the Institution, any documents, copies, files, credentials, records, and databases to which the recipient had access, except where retention is legally authorized.

§ 3 The scholarship recipient shall immediately notify the Institution of any incident, suspected unauthorized access, loss, disclosure, sharing, or improper processing of data or information.

§ 4 It is prohibited to enter personal data, sensitive personal data, clinical information, or confidential institutional content into artificial intelligence platforms or systems not previously authorized by the Institution.

TITLE VIII – MAINTENANCE OF THE SCHOLARSHIP

Art. 20 Maintenance of the scholarship shall depend on periodic evaluation.

The following shall be analyzed:

Academic performance;
Attendance;
Scientific output;
Institutional participation;
Ethical conduct.

TITLE IX – RENEWAL

Art. 21 Renewal of the scholarship shall depend on:

I – Academic performance;
II – Budget availability;
III – Institutional evaluation;
IV – Compliance with the obligations provided for in these Regulations.

TITLE X – SUSPENSION

Art. 22 The scholarship may be suspended due to:

Medical leave;
Maternity leave;
Authorized exchange program;
Authorized temporary leave of absence.

TITLE XI – CANCELLATION

Art. 23 The scholarship may be canceled only by an expressly reasoned decision of the Institutional Scholarship Committee, based on documents, academic records, or other objective elements.

The grounds for cancellation are:

I – Abandonment of the course;
II – Cancellation or suspension of enrollment;
III – Loss of the eligibility requirements;
IV – Fraud, falsity, material omission, or document tampering;
V – Failure to meet the minimum attendance or academic performance requirements;
VI – Unjustified noncompliance with the obligations provided for in these Regulations, the Call for Applications, the Commitment Agreement, or the Complementary Academic Activities Plan;
VII – Plagiarism, fabrication or falsification of data, ethical violation, or improper use of artificial intelligence;
VIII – Breach of the obligations of confidentiality, data protection, or intellectual property;
IX – Imposition of a disciplinary sanction incompatible with remaining in the Program;
X – Other cases expressly provided for in the Call for Applications.

§ 1 Before cancellation, the scholarship recipient shall be notified of the facts and grounds and may submit a response and documents within 5 (five) business days, where applicable.

§ 2 The prior adversarial process may be waived in cases of cancellation or suspension of enrollment requested by the student, completion of the course, regular expiration of the term, or an objective occurrence that requires no investigation.

§ 3 In situations involving risk to data security, scientific integrity, patient safety, or institutional protection, the Committee may order the precautionary suspension of the scholarship and of institutional access by a reasoned decision, with the opportunity to respond afterward ensured.

§ 4 The decision shall indicate the facts established, the documents considered, the applicable provisions, the conclusion, and the date on which its effects begin.

§ 5 Cancellation may not be based exclusively on criteria created or modified after the award of the scholarship, except where mandatory by law.

TITLE XII – APPEALS

Art. 24 An appeal may be filed against decisions regarding the selection, award, maintenance, renewal, suspension, or cancellation of the scholarship within 2 (two) business days, counted from notice or publication of the decision.

§ 1 The appeal shall state, with reasons, the points of the decision being challenged and may be accompanied by documents.

§ 2 The appeal shall be received exclusively with devolutive effect and shall not automatically suspend the effects of the decision appealed.

§ 3 Exceptionally, suspensive effect may be granted by a reasoned decision when there is a risk of serious harm that is difficult to repair or of irreversible damage to the scholarship recipient's academic situation.

§ 4 The Committee may reconsider its decision. If there is no reconsideration, the appeal shall be forwarded to the Academic Directorate for a final decision.

§ 5 The decision on the appeal shall be expressly reasoned and issued within a period of up to 5 (five) business days.

TITLE XIII – EVALUATION OF SCHOLARSHIP RECIPIENTS

Art. 25 Evaluation shall take place every semester.

The following shall be observed:

Academic performance;
Scientific output;
Participation in research;
Institutional activities;
Professional development.

TITLE XIII-A — INTELLECTUAL PROPERTY, COPYRIGHT, AND THE USE OF ARTIFICIAL INTELLIGENCE

Art. 25-A. For the purposes of these Regulations, intellectual works are articles, scientific papers, protocols, manuals, teaching materials, course handouts, videos, scripts, presentations, question banks, images, infographics, databases, technical products, educational resources, computer programs, and any other content developed under the Program.

Art. 25-B. Authorship shall be attributed to the natural persons who have effectively and intellectually contributed to the creation of the work, in accordance with copyright law, the rules of scientific integrity, and academic authorship criteria.

§ 1 The award of the scholarship does not imply a waiver of the author's moral rights.

§ 2 The inclusion of the scholarship recipient's name as an author shall depend on effective intellectual contribution; honorary, fictitious, or merely institutional authorship is prohibited.

§ 3 The use of an artificial intelligence tool does not confer on the tool the status of author or co-author.

Art. 25-C. The economic rights in articles, scientific papers, abstracts, chapters, and other academic publications shall belong to the respective authors, subject to the rules of the journal, event, or specific publishing contract.

§ 1 The scholarship recipient grants NEPUGA a non-exclusive, royalty-free license, for an indefinite term, to archive, reproduce, and disseminate these works institutionally, with proper identification of the authors.

§ 2 The license provided for in this article does not authorize any alteration that compromises the scientific integrity of the work, nor standalone commercial exploitation without specific authorization.

Art. 25-D. The economic rights in protocols, manuals, teaching materials, course handouts, scripts, videos, and other institutional products expressly provided for in the Complementary Academic Activities Plan as output intended for NEPUGA shall be governed by the Commitment Agreement.

§ 1 Where assignment to NEPUGA is provided for, the Commitment Agreement shall expressly indicate:

I – The work or category of works covered;
II – The production period;
III – The authorized modes of use;
IV – The territorial scope;
V – The term of the assignment or license;
VI – The possibility of reproduction, editing, adaptation, translation, updating, inclusion on digital platforms, audiovisual display, and storage in databases;
VII – The preservation of moral rights and authorship credits.

§ 2 In the absence of a specific written clause, the economic rights shall remain with the authors, and NEPUGA shall be assured a non-exclusive license for academic and institutional use.

§ 3 Final responsibility for the approval, updating, publication, or institutional use of the product shall rest with NEPUGA, and not exclusively with the scholarship recipient.

Art. 25-E. Materials, methods, trademarks, works, content, and technologies developed before entering the Program shall remain the property of their owners.

§ 1 The scholarship recipient shall give prior notice of the use of pre-existing material or material belonging to third parties.

§ 2 The ownership, authorship, and form of use of jointly developed outputs shall be recorded in a specific instrument.

§ 3 It is prohibited to incorporate third-party content without the applicable authorization, license, citation, or legal basis.

Art. 25-F. The recording, editing, and dissemination of the scholarship recipient's image, voice, name, or testimonial shall depend on specific authorization, which shall indicate the purposes, the means of dissemination, and the period of use.

Sole paragraph. Authorization to use image and voice does not imply a transfer of authorship or of the economic rights in the scientific or teaching content presented.

Art. 25-G. The use of an artificial intelligence platform or system does not transfer to the scholarship recipient or to the Institution ownership of the model, software, or platform used, the rights to which shall remain with the respective provider or owner.

§ 1 Accounts, licenses, environments, internal databases, settings, and access contracted or made available by NEPUGA shall remain under institutional control and may be revoked at the end of the scholarship.

§ 2 Ownership of, and the ability to use, content produced with the support of artificial intelligence shall depend on:

I – The existence of original human contribution;
II – The platform's terms of use;
III – Third-party rights;
IV – The provisions of these Regulations;
V – The legislation in force.

§ 3 There shall be no guarantee of exclusivity over content generated by artificial intelligence where the platform or its terms of use do not ensure such exclusivity.

Art. 25-H. The use of artificial intelligence shall observe the principles of transparency, human oversight, security, scientific integrity, data protection, and respect for copyright. It is the duty of the scholarship recipient to:

I – Use only tools authorized by the Institution in activities involving institutional information;
II – Disclose any relevant use of artificial intelligence in the methodology, in the acknowledgments, or in a dedicated field, as applicable;
III – Review, validate, and take responsibility for the final content;
IV – Verify the existence and authenticity of data, references, and citations;
V – Not enter personal, clinical, sensitive, strategic, or confidential data into unauthorized tools;
VI – Not use AI to fabricate data, results, clinical images, references, documents, or evidence;
VII – Keep, when requested, a record of the tool, version, date, purpose, and manner of use;
VIII – Respect the platform's terms of use, licenses, and restrictions.

Sole paragraph. Artificial intelligence shall be regarded as a support tool and shall not replace the intellectual, ethical, technical, and scientific responsibility of the scholarship recipient and the respective advisor.

TITLE XIV – BUDGET PROVISIONS

Art. 26 The award of scholarships shall depend on the Institution's financial availability and annual budget planning.

§ 1 The publication of each Call for Applications shall depend on prior confirmation of the financial and budget availability corresponding to the number, percentage, amount, and period of the scholarships offered.

§ 2 Confirmation of financial and budget availability shall be formalized in a dedicated internal record before the publication or ratification of the Call for Applications.

§ 3 Budget availability shall be taken into account for the award, maintenance, and any renewal of scholarships.

§ 4 The existence of financial availability for a given Call for Applications does not create an obligation to open new selection processes, increase the number of scholarships, or automatically renew benefits already awarded.

§ 5 The number of scholarships actually awarded may not exceed the number authorized in the respective Call for Applications and in the corresponding budget planning.

§ 6 Supervening budget unavailability shall not authorize the arbitrary cancellation of a scholarship already awarded, and any measure shall observe the cases, procedures, and transition rules provided for in these Regulations.

TITLE XV – FINAL PROVISIONS

Art. 27 Cases not provided for shall be resolved by the Institutional Scholarship Committee together with the Academic Directorate.

Art. 28 Calls for Applications shall supplement these Regulations and shall fully observe the provisions of Art. 6, governing, objectively and with prior publication:

I – The complete schedule of the selection process;
II – The participating courses, classes, units, campuses, or projects;
III – The number, type, percentage, and term of the scholarships;
IV – The required documentation;
V – The selection stages;
VI – The criteria for evaluation, ranking, and tiebreaking;
VII – The deadlines and procedures for appeals;
VIII – The conditions for summons, award, maintenance, and renewal;
IX – The cases of inquiry, supplementation, and document audit.

§ 1 The schedule shall indicate specific dates or periods for all stages of the selection process.

§ 2 Any change to the schedule or to any material condition of the selection process shall depend on a formal amendment to the Call for Applications, duly justified and published on the INSTITUTION's official channels.

§ 3 It is prohibited to change the criteria for selection, ranking, or elimination after registration has closed, except by legal mandate, correction of a clerical error, or a duly reasoned exceptional situation, with equal treatment of candidates preserved.

Art. 29 These Regulations may be amended by act of the Academic Directorate, observing the principles of publicity, transparency, justification, and legal certainty.

§ 1 Amendments shall not have retroactive effect on scholarships already awarded, unless more favorable to the scholarship recipient or required by mandatory legal change.

§ 2 Provisions that create new requirements, obligations, or grounds for cancellation shall apply to scholarships awarded after they take effect and to subsequent renewals, except where required by mandatory law.

§ 3 Whenever possible, amendments that affect scholarships in force shall be accompanied by transition rules.

§ 4 Amendments shall be published on the Institution's official channels before they are applied.

Art. 30 These Regulations take effect on the date of their approval.

ANNEX I – SCORING RUBRIC FOR LATTES CV REVIEW

I – Academic Training (Maximum: 15 points)

Criterion

Points

Cap

Additional undergraduate degree beyond the one required Completed specialization Master's degree Doctorate Postdoctoral fellowship Advanced training courses (>180h)

II – Professional Experience (Maximum: 15 points)

Criterion

Points

Cap

Professional practice in the field (per year) Higher education teaching (per year) Academic coordination Course coordination Health management

III – Research, Outreach, and Innovation (Maximum: 10 points)

Criterion

Points

Research project Outreach project Certified research group Academic league Teaching assistantship Event organization

IV – Scientific Output (Maximum: 30 points)

Output

Points

Qualis A1–A4 article Qualis B1–B4 article Article in an indexed journal Book

Book chapter

Full paper in proceedings Extended abstract Short abstract Registered patent

I – Scientific Events (Maximum: 15 points)

Criterion

Points

International congress National congress Symposium Scientific conference (jornada) Workshop Short course Oral presentation Poster

VI – Academic Awards (Maximum: 5 points)

Criterion

Points

International award National award Regional award

ANNEX II – SCORING RUBRIC FOR SCIENTIFIC OUTPUT

Bibliographic Output

Output

Points

Published article Accepted article Submitted article Book Chapter

Technical Output

Output

Points

Clinical protocol Technical manual Teaching material Course taught

Papers at Events

Output

Points

Full paper Extended abstract Short abstract Talk Panel discussion

ANNEX III – WRITTEN EXAM TEMPLATE

Structure

Part I – Multiple-Choice Questions (20 questions)

Weight: 40 points Content:

Scientific Methodology
Bioethics
Basic Statistics
Interpreting Articles
ABNT Standards (Brazilian Association of Technical Standards)
Clinical Research
Epidemiology

Part II – Essay Questions

5 questions Weight: 40 points

Part III – Scientific Writing

Topic related to research or innovation. Weight: 20 points.

Grading Criteria

Criterion

Points

Mastery of the content Argumentation Clarity Scientific grounding Standard written language

Total: 100 points

Minimum passing score: 60 points

ANNEX IV – INTERVIEW EVALUATION FORM

Criteria

Criterion

Score

Communication Ethical conduct Motivation Scientific interest Leadership Availability Institutional profile

Total: 15 points

Panel's opinion

Strengths Areas for improvement

Recommendation ( ) Approved ( ) Reserve List ( ) Not recommended

ANNEX V – SCHOLARSHIP RECIPIENT'S COMPLEMENTARY ACADEMIC ACTIVITIES PLAN

The purpose of this Plan is to establish the educational objectives, the complementary academic activities, the expected outputs, and the criteria for monitoring the scholarship recipient, in accordance with the Regulations of the NEPUGA Institutional Academic Scholarship Program, the respective Call for Applications, and the Commitment Agreement.

The activities provided for in this Plan are a non-remunerative academic counterpart tied to the award of the scholarship, are exclusively educational, scientific, and formative in nature, and shall be carried out under institutional guidance and supervision. Their performance does not constitute the provision of services, an employment relationship, a professional internship, self-employment, or any other form of employment or professional bond with the Institution.

1. SCHOLARSHIP RECIPIENT IDENTIFICATION

Full name: _________________________________________________

CPF (Brazilian taxpayer ID): ______________________________

Enrollment number: __________________________

Postgraduate Program: ____________________________________________________

Unit/Campus: _____________________________________________________________

Scholarship type: _______________________________________________________

Scholarship percentage: ________________________________________________________

Call for Applications: ___________________________________________________________________

Scholarship term: ______/______/________ to ______/______/________

Academic semester/period: ________________________________________________

Email: ___________________________________________________________________

Phone: _________________________________________________________________

2. ACADEMIC ADVISOR OR SUPERVISOR IDENTIFICATION

Full name: ___________________________________________________________

Role/Position: _____________________________________________________________

Area of expertise: ___________________________________________________________

Institutional email: _________________________________________________________

Phone: _________________________________________________________________

3. EDUCATIONAL OBJECTIVES

3.1 General objective

To promote the academic, scientific, ethical, and professional development of the scholarship recipient through guided participation in complementary academic activities related to teaching, research, outreach, initiation into teaching, technical-scientific output, and the other actions provided for in the NEPUGA Institutional Academic Scholarship Program.

3.2 Specific objectives

Check the objectives that apply to this Plan:

☐ Develop skills related to scientific research;
☐ Strengthen knowledge of scientific methodology;
☐ Broaden the ability to critically analyze academic works;
☐ Encourage scientific output and dissemination;
☐ Develop academic communication skills;
☐ Promote initiation into teaching;
☐ Develop skills related to academic teaching assistance;
☐ Deepen theoretical and practical knowledge in the course's field;
☐ Take part in academic, scientific, or outreach projects;
☐ Develop academic or educational materials;
☐ Take part in formative activities related to clinical immersions;
☐ Develop ethical, scientific, and institutional skills;
☐ Other: _______________________________________________________________

4. AREAS OF COMPLEMENTARY ACADEMIC ACTIVITIES

The activities provided for in this Plan may cover one or more of the following areas:

☐ Scientific research;
☐ Technical-scientific output;
☐ Academic teaching assistance;
☐ Initiation into teaching;
☐ Academic outreach;
☐ Participation in scientific events;
☐ Academic organization of events;
☐ Editorial and scientific curation;
☐ Development of academic materials;
☐ Production of teaching materials;
☐ Formative monitoring of clinical immersions;
☐ Academic innovation projects;
☐ Institutional projects of an educational nature;
☐ Other related academic activities: ____________________________

5. DESCRIPTION OF THE COMPLEMENTARY ACADEMIC ACTIVITIES

No. Complementary academic activity

Educational objective

Advisor or supervisor

Period of performance

Expected output or evidence

6. SPECIFIC ACTIVITIES

6.1 Research and scientific output

Where applicable, the scholarship recipient may take part in activities such as:

☐ Survey and review of the scientific literature;
☐ Reading and critical analysis of articles;
☐ Drafting of research projects;
☐ Academic organization and analysis of data;
☐ Writing of scientific articles;
☐ Writing of book chapters;
☐ Preparation of short or extended abstracts;
☐ Preparation of papers for scientific events;
☐ Development of academic or technical-scientific protocols;
☐ Participation in research groups or projects;
☐ Presentation of papers at events;
☐ Other: ________________________________________________________________

Additional description:

_________________________________________________________________________

6.2 Academic teaching assistance and initiation into teaching

Where applicable, the scholarship recipient may take part, under faculty supervision, in activities such as:

☐ Academic support for students;
☐ Participation in study groups;
☐ Guided case discussion;
☐ Support in preparing learning activities;
☐ Participation in academic advising meetings;
☐ Preparation of educational support materials;
☐ Formative support in hands-on activities or clinical immersions;
☐ Compilation of recurring academic questions;
☐ Other: ________________________________________________________________

Additional description:

_________________________________________________________________________

The activities under this item do not give the scholarship recipient teaching autonomy, responsibility for a class, authority to assign grades, authority to replace a professor, or the exercise of any function exclusive to a professional engaged by the Institution.

6.3 Editorial and scientific curation

Where applicable, the scholarship recipient may take part in:

☐ Initial academic reading of materials;
☐ Checking of bibliographic references;
☐ Verification of compliance with academic standards;
☐ Identification of conceptual inconsistencies;
☐ Organization of references and scientific sources;
☐ Preliminary review of academic coherence and structure;
☐ Support in updating scientific content;
☐ Other: ________________________________________________________________

Additional description:

_________________________________________________________________________

Validation, approval, publication, and institutional use of the materials shall remain the responsibility of the faculty member, coordinator, or professional formally designated by the Institution.

6.4 Clinical immersions and hands-on activities

Where applicable, the scholarship recipient may take part in formative activities related to clinical immersions, such as:

☐ Guided observation of procedures;
☐ Academic discussion of cases;
☐ Participation in supervised clinical studies;
☐ Support in the academic organization of the immersions;
☐ Preparation of records for exclusively academic purposes;
☐ Participation in advising meetings;
☐ Writing of reflective reports;
☐ Other: ________________________________________________________________

Additional description:

_________________________________________________________________________

The scholarship recipient is prohibited from:

I – Providing autonomous clinical care;
II – Assuming sole responsibility for patient care;
III – Making clinical decisions without supervision;
IV – Replacing a legally qualified professional;
V – Performing an act reserved to a regulated profession without the corresponding qualification;
VI – Accessing or using patient data outside the authorized academic purposes.

7. EXPECTED ACADEMIC OUTPUTS

Check the planned outputs:

☐ Scientific article;
☐ Article submitted for publication;
☐ Book chapter;
☐ Academic book or e-book;
☐ Short abstract;
☐ Extended abstract;
☐ Full paper at an event;
☐ Oral presentation;
☐ Scientific poster;
☐ Academic report;
☐ Technical-scientific report;
☐ Research project;
☐ Academic or technical-scientific protocol;
☐ Academic manual;
☐ Teaching material;
☐ Course handout;
☐ Slide presentation;
☐ Educational video;
☐ Academic content script;
☐ Question bank;
☐ Case study or discussion;
☐ Academic innovation product;
☐ Other: _________________________________________________________________

Description of Outputs

Academic output Planned quantity

Estimated deadline

Validation criterion

8. IMPLEMENTATION SCHEDULE

Activity Month

Month

☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐

9. ESTIMATED ACADEMIC TIME COMMITMENT

Estimated academic time commitment during the term of the scholarship: _______________ hours.

Estimated average academic time commitment: _______________ hours per week/month.

The indication of academic time commitment serves exclusively pedagogical purposes of planning, monitoring, and certifying the complementary activities. It does not represent working hours, time clock control, an obligation of permanent availability, or a regime of functional subordination. The dates and periods of participation may be adjusted according to:

I – The academic calendar;
II – The Plan's educational objectives;
III – The availability of the advisor or supervisor;
IV – The nature of the activity;
V – The scholarship recipient's academic needs;
VI – The institutional conditions for carrying out the activities.

10. FORM OF GUIDANCE AND MONITORING

Monitoring shall be carried out through:

☐ In-person meetings;
☐ Online meetings;
☐ Individual advising sessions;
☐ Group meetings;
☐ Periodic reports;
☐ Participation records;
☐ Evaluation of academic outputs;
☐ Presentation of results;
☐ Academic portfolio;
☐ Advisor's opinion;
☐ Other: _______________________________________________________________

Monitoring frequency:

☐ Weekly;
☐ Biweekly;
☐ Monthly;
☐ Every two months;
☐ According to the project's stages;
☐ Other: ________________________________________________________________

11. EVALUATION CRITERIA

The scholarship recipient shall be evaluated on the basis of:

Criterion

Weight or rating Method of verification

Completion of the planned activities Academic quality of the outputs Participation in advising sessions Meeting of deadlines Academic ethics and integrity Compliance with institutional rules Academic and scientific progress Submission of reports Responsible use of data and information Ethical and transparent use of artificial intelligence Evaluation result

☐ Satisfactory;
☐ Satisfactory with recommendations;
☐ Partially satisfactory;
☐ Unsatisfactory.

Notes:

_________________________________________________________________________

12. DATA PROTECTION AND CONFIDENTIALITY

The scholarship recipient undertakes to:

I – Preserve the confidentiality, privacy, and security of the information to which the recipient has access;
II – Use personal data and institutional information exclusively for the authorized academic purposes;
III – Not disclose, copy, store, or share information without authorization;
IV – Not use personal data, sensitive personal data, clinical information, or institutional documents in unauthorized tools, applications, or platforms;
V – Immediately report any loss, unauthorized access, leak, or incident involving protected information;
VI – Return, delete, or destroy documents, files, access, and credentials at the end of the activity or the scholarship, as instructed by the Institution. The duty of confidentiality shall remain in force even after the completion, suspension, cancellation, or end of the scholarship.

13. INTELLECTUAL PROPERTY AND COPYRIGHT

Academic works produced during the term of the scholarship shall observe the Program Regulations, the Commitment Agreement, and the applicable legislation.

For each planned output, indicate the form of use:

Output

Author or authors

Intended use

Terms of use

☐ Non-exclusive license ☐ Specific assignment ☐ Institutional academic use
☐ Non-exclusive license ☐ Specific assignment ☐ Institutional academic use
☐ Non-exclusive license ☐ Specific assignment ☐ Institutional academic use The authors' moral rights shall be preserved, including the right to be credited as author, where applicable. Any assignment or license of economic rights must be expressly set out in the Commitment Agreement or in a specific instrument. Work produced by the scholarship recipient may not incorporate third-party content without the respective authorization, license, citation, or legal basis.

14. USE OF ARTIFICIAL INTELLIGENCE

The use of artificial intelligence tools in the activities provided for in this Plan:

☐ Is not planned;
☐ Is authorized exclusively as a support tool;
☐ Shall depend on the advisor's prior authorization;
☐ Is authorized for the following purposes:

_________________________________________________________________________

When using artificial intelligence, the scholarship recipient shall:

I – State the tool used and the purpose of its use;
II – Carry out human review and validation of the content;
III – Check the data, references, citations, and information generated;
IV – Not present content produced entirely by artificial intelligence as exclusively the recipient's own creation;
V – Not fabricate data, results, references, or evidence;
VI – Not enter personal, clinical, sensitive, or confidential institutional data into unauthorized tools;
VII – Observe the terms of use and licenses of the platform used;
VIII – Keep, when requested, a record of the tool, version, date, relevant prompts, and manner of use. The artificial intelligence tool shall not be considered an author or co-author of the work.

15. RESTRICTIONS ON THE SCHOLARSHIP RECIPIENT'S ACTIVITIES

The complementary academic activities may not:

I – Replace employees, faculty members, coordinators, or service providers;
II – Involve sales or production targets;
III – Assign the scholarship recipient sole operational responsibility;
IV – Subject the scholarship recipient to working-hours control or permanent availability;
V – Require activity incompatible with the recipient's level of training;
VI – Involve autonomous clinical care;
VII – Assign final responsibility for the approval or publication of materials;
VIII – Involve access to data or information beyond what is necessary for the academic activity;
IX – Be used to meet a permanent staffing need of the Institution.

16. CHANGES TO THE PLAN

This Plan may be adjusted during the term of the scholarship, provided that:

I – The change preserves its academic and formative nature;
II – There is an academic justification;
III – The scholarship recipient and the advisor or supervisor agree;
IV – The change is formally recorded;
V – No activities are added that would amount to the provision of services or the replacement of labor.

Record of changes

Date Change made Justification Scholarship recipient's signature Advisor's signature

17. SCHOLARSHIP RECIPIENT'S DECLARATION

I declare that:

I – I have read and understood the content of this Plan;
II – I am aware that the activities constitute an academic counterpart tied to the scholarship;
III – I understand that the scholarship is not remuneration and that the activities do not establish an employment, professional, or service-provision relationship;
IV – I undertake to carry out the complementary academic activities provided for;
V – I shall observe the rules on ethics, scientific integrity, data protection, confidentiality, intellectual property, and responsible use of artificial intelligence;
VI – I shall notify the advisor or the Committee of any difficulty, impediment, or situation that compromises the execution of the Plan;
VII – I am aware that unjustified noncompliance with the obligations may result in the measures provided for in the Regulations, with the applicable procedure ensured.

18. APPROVAL OF THE PLAN

Place: ___________________________________________________________________

Date: ______/______/____________

Scholarship Recipient

Name: __________________________________________________________________

Signature: ______________________________________________________________

Academic Advisor or Supervisor

Name: __________________________________________________________________

Signature: ______________________________________________________________

Academic Coordination

Name: __________________________________________________________________

Signature: ______________________________________________________________

Institutional Scholarship Committee

☐ Plan approved;
☐ Plan approved with recommendations;
☐ Plan returned for adjustments.

Opinion or notes:

_________________________________________________________________________

Name of the person responsible: _____________________________________________________

Signature: ______________________________________________________________

Date: ______/______/____________

ANNEX VI – SCHOLARSHIP RECIPIENT'S SEMESTER REPORT

NEPUGA INSTITUTIONAL ACADEMIC SCHOLARSHIP PROGRAM

The purpose of this Report is to record, monitor, and evaluate compliance with the Scholarship Recipient's Complementary Academic Activities Plan, as well as the recipient's academic, scientific, and formative performance during the reference semester. The information presented may be verified by the Institutional Scholarship Committee through supporting documents, academic records, institutional systems, opinions of the advisor or supervisor, and document audit.

1. SCHOLARSHIP RECIPIENT IDENTIFICATION

Full name: ___________________________________________________________

CPF (Brazilian taxpayer ID): _________________________________ Enrollment number: ___________________________

Postgraduate Program: ____________________________________________________

Unit/Campus: _____________________________________________________________

Scholarship type: _______________________________________________________

Scholarship percentage: ________________________________________________________

Reference Call for Applications: ________________________________________________________

Scholarship term: ______/______/________ to ______/______/________

Reference semester: _____________________________________________________

Email: ___________________________________________________________________

Phone: _________________________________________________________________

2. ACADEMIC ADVISOR OR SUPERVISOR IDENTIFICATION

Full name: ___________________________________________________________

Role/Position: _____________________________________________________________

Area of expertise: ___________________________________________________________

Institutional email: ________________________________________________________

3. SCHOLARSHIP RECIPIENT'S ACADEMIC STANDING

3.1 Enrollment

☐ Active and in good standing;
☐ Active, with an academic issue pending;
☐ Suspended;
☐ Canceled;
☐ Other status: __________________________________________________________

3.2 Academic attendance in the period

Attendance percentage: __________%

☐ 75% or higher;
☐ Below 75%.

Justification, where applicable:

_________________________________________________________________________

3.3 Academic performance

Academic average in the period: __________

☐ 8.0 or higher;
☐ Below 8.0.

Subjects taken in the semester:

Subject

Grade Attendance Status

3.4 Financial standing

☐ Current on obligations not covered by the scholarship;
☐ Has an issue under review;
☐ Has an outstanding financial balance.

Notes:

_________________________________________________________________________

4. SUMMARY OF THE COMPLEMENTARY ACADEMIC ACTIVITIES PLAN

Period set out in the Plan: ______/______/________ to ______/______/________

General objective of the Plan:

_________________________________________________________________________

Main educational objectives for the semester:

_________________________________________________________________________

5. COMPLEMENTARY ACADEMIC ACTIVITIES CARRIED OUT

The activities recorded in this Report are a non-remunerative academic counterpart tied to the award of the scholarship and are exclusively educational, scientific, and formative in nature.

No.

Planned activity

Activity carried out

Period

Status

Evidence submitted

☐ Completed ☐ Partial
☐ Not carried out
☐ Completed ☐ Partial
☐ Not carried out

No.

Planned activity

Activity carried out

Period

Status

Evidence submitted

☐ Completed ☐ Partial
☐ Not carried out
☐ Completed ☐ Partial
☐ Not carried out
☐ Completed ☐ Partial
☐ Not carried out
☐ Completed ☐ Partial
☐ Not carried out

Additional description of the activities

_________________________________________________________________________

6. AREAS OF PARTICIPATION

Check the activities carried out during the semester:

☐ Scientific research;
☐ Technical-scientific output;
☐ Academic teaching assistance;
☐ Initiation into teaching;
☐ Academic outreach;
☐ Participation in a study group;
☐ Participation in a research group or project;
☐ Editorial and scientific curation;
☐ Development of teaching materials;
☐ Production of academic content;
☐ Formative monitoring of clinical immersions;
☐ Participation in scientific events;
☐ Academic organization of events;
☐ Academic innovation projects;
☐ Other complementary academic activities: _______________________________

7. ACADEMIC, SCIENTIFIC, AND TECHNICAL OUTPUT

7.1 Outputs developed

Type of output

Title Authors

Status

Intended use

☐ In progress ☐ Completed ☐ Submitted
☐ Published
☐ In progress ☐ Completed ☐ Submitted
☐ Published
☐ In progress ☐ Completed ☐ Submitted

Type of output

Title Authors

Status

Intended use

☐ Published
☐ In progress ☐ Completed ☐ Submitted
☐ Published

7.2 Types of output

☐ Scientific article;
☐ Submitted article;
☐ Published article;
☐ Book chapter;
☐ Book or e-book;
☐ Short abstract;
☐ Extended abstract;
☐ Full paper at an event;
☐ Research project;
☐ Academic report;
☐ Technical-scientific report;
☐ Academic or technical-scientific protocol;
☐ Academic manual;
☐ Teaching material;
☐ Course handout;
☐ Slide presentation;
☐ Educational video;
☐ Question bank;
☐ Case study or discussion;
☐ Innovation product;
☐ Other: _________________________________________________________________

7.3 Supporting evidence

The following were attached to the Report:

☐ Copy of the work;
☐ Proof of submission;
☐ Letter of acceptance;
☐ Link or record of the publication;
☐ Certificate of presentation;
☐ Advisor's opinion;
☐ Record on an institutional platform;
☐ Other: ________________________________________________________________

8. PARTICIPATION IN SCIENTIFIC AND ACADEMIC EVENTS

Event

Host institution

Date

Type of participation

Supporting evidence

☐ Attendee ☐ Author ☐ Presenter ☐

Organizer

☐ Attendee ☐ Author ☐ Presenter ☐

Organizer

☐ Attendee ☐ Author ☐ Presenter ☐

Organizer

☐ Attendee ☐ Author ☐ Presenter ☐

Organizer Knowledge or skills developed:

_________________________________________________________________________

9. ACADEMIC TEACHING ASSISTANCE AND INITIATION INTO TEACHING

Complete where applicable. Activities carried out:

☐ Participation in study groups;
☐ Supervised academic support for students;
☐ Guided case discussion;
☐ Preparation of educational support materials;
☐ Formative support in hands-on activities;
☐ Participation in academic advising meetings;
☐ Compilation of academic questions;
☐ Other: ________________________________________________________________

Description of the activities:

_________________________________________________________________________

Faculty member responsible for supervision: __________________________________________

The scholarship recipient declares that the recipient did not assume sole responsibility for a class, assignment of grades, approval or failure of students, replacement of a faculty member, or autonomous performance of activities proper to professionals engaged by the Institution.

☐ Declaration confirmed;
☐ There is a situation that needs to be reviewed by the Coordination.

Description, where applicable:

_________________________________________________________________________

10. CLINICAL IMMERSIONS AND HANDS-ON ACTIVITIES

Complete where applicable.

Unit or teaching clinic: ___________________________________________________

Professional responsible for supervision: _______________________________________

Period of participation: _____________________________________________________

Activities carried out

☐ Guided observation of procedures;
☐ Academic discussion of cases;
☐ Participation in advising meetings;
☐ Study of academic protocols;
☐ Writing of a reflective report;
☐ Support in the academic organization of the immersion;
☐ Other: ________________________________________________________________

Supervision statement

_________________________________________________________________________

The scholarship recipient declares that the activities were carried out under supervision and that the recipient did not assume:

I – Autonomous clinical care;
II – Sole responsibility for patient care;
III – Independent clinical decision-making;
IV – Prescribing or performing a procedure without qualification and supervision;
V – Replacement of a legally qualified professional.

☐ Declaration confirmed;
☐ There is an occurrence to be reported.

Description, where applicable:

_________________________________________________________________________

11. EDITORIAL AND SCIENTIFIC CURATION

Complete where applicable. Activities carried out

☐ Preliminary academic reading;
☐ Checking of bibliographic references;
☐ Verification of compliance with academic standards;
☐ Identification of conceptual inconsistencies;
☐ Organization of scientific sources;
☐ Support in updating content;
☐ Preliminary review of academic coherence;
☐ Other: ________________________________________________________________

Materials reviewed:

_________________________________________________________________________

Person responsible for final validation: ______________________________________________

The scholarship recipient declares being aware that the final approval, publication, updating, and institutional use of the materials are the responsibility of the faculty member, coordinator, or professional formally designated by the Institution.

☐ Acknowledged and agreed.

12. ESTIMATED ACADEMIC TIME COMMITMENT

Academic time commitment estimated in the Plan for the semester: __________ hours.

Academic time commitment actually recorded: __________ hours.

Justification for any difference:

_________________________________________________________________________

The time commitment recorded serves exclusively academic purposes of monitoring, evaluating, and certifying the complementary activities and does not constitute working hours, time clock control, or an employment bond.

13. USE OF ARTIFICIAL INTELLIGENCE

13.1 Was artificial intelligence used?

☐ No;
☐ Yes, exclusively as a support tool.

13.2 Information about the use

Tool used Purpose Stage of the activity Human review carried out

☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No

13.3 Scholarship recipient's declaration

I declare that:

I – I transparently disclosed any relevant use of artificial intelligence;
II – I reviewed and validated the content produced;
III – I checked data, references, citations, and other information;
IV – I did not use artificial intelligence to fabricate data, results, references, or evidence;
V – I did not enter personal data, sensitive data, patient records, clinical information, or confidential content into unauthorized tools;
VI – I did not present content produced entirely by artificial intelligence as exclusively my own creation;
VII – I assumed academic, ethical, and scientific responsibility for the final content.

☐ I declare that the information is true.

14. AUTHORSHIP, COPYRIGHT, AND INTELLECTUAL PROPERTY

14.1 Products developed in the semester

Product Authors Was there pre-existing or third-party content?

Terms defined

☐ No ☐ Yes
☐ License ☐ Assignment ☐ Institutional academic use
☐ No ☐ Yes
☐ License ☐ Assignment ☐ Institutional academic use
☐ No ☐ Yes
☐ License ☐ Assignment ☐ Institutional academic use

14.2 Scholarship recipient's declaration

I declare that:

I – The authors indicated contributed effectively and intellectually to the work;
II – I did not omit any legitimate author or include honorary or fictitious authorship;
III – Third-party sources and content were duly cited or authorized;
IV – I disclosed the existence of any pre-existing materials used;
V – I am aware that any assignment or license of rights must be set out in a written instrument;
VI – I preserved the moral rights and credits of the respective authors.

☐ Declaration confirmed.

15. DATA PROTECTION AND CONFIDENTIALITY

During the semester, the scholarship recipient had access to:

☐ Academic data;
☐ Students' personal data;
☐ Sensitive personal data;
☐ Clinical information;
☐ Unpublished institutional materials;
☐ Strategic or confidential information;
☐ Had no access to protected information;
☐ Other: ________________________________________________________________

Declaration

The scholarship recipient declares that the recipient:

I – Used the information exclusively for the authorized academic purposes;
II – Did not share data or documents with unauthorized persons;
III – Took security and confidentiality precautions;
IV – Did not enter protected information into unauthorized platforms;
V – Reported any incidents to the Institution;
VI – Is aware that the duty of confidentiality remains after the scholarship ends.

☐ There was no incident;
☐ There was an incident reported to the Institution.

Description of the incident, where applicable:

_________________________________________________________________________

Measures taken:

_________________________________________________________________________

16. DIFFICULTIES ENCOUNTERED

Check the difficulties identified:

☐ Time management;
☐ Meeting deadlines;
☐ Access to scientific sources;
☐ Developing academic writing;
☐ Scientific methodology;
☐ Data analysis and interpretation;
☐ Availability for academic activities;
☐ Communication with the advisor;
☐ Use of systems or platforms;
☐ Carrying out the planned activities;
☐ Personal or health issues;
☐ No significant difficulties were identified;
☐ Other: ________________________________________________________________

Description

_________________________________________________________________________

Support needed

_________________________________________________________________________

17. CHANGES TO THE ACTIVITIES PLAN

Was the Plan changed during the semester?

☐ No;
☐ Yes, duly formalized;
☐ Yes, pending formalization.

Change made

Academic justification

Date

Person responsible for approval

18. SCHOLARSHIP RECIPIENT'S SELF-ASSESSMENT

18.1 Overall assessment

☐ Excellent;
☐ Very good;
☐ Good;
☐ Fair;
☐ Unsatisfactory.

18.2 Assessment by criterion

Criterion

Excellent

Very good

Good Fair Unsatisfactory

Academic commitment

☐ ☐ ☐ ☐

☐ Meeting of deadlines

☐ ☐ ☐ ☐

☐ Participation in advising sessions

☐ ☐ ☐ ☐

☐ Quality of outputs

☐ ☐ ☐ ☐

☐ Academic and scientific progress

☐ ☐ ☐ ☐

☐ Ethical conduct

☐ ☐ ☐ ☐

☐ Scientific integrity

☐ ☐ ☐ ☐

☐ Responsible use of data

☐ ☐ ☐ ☐

☐ Responsible use of artificial intelligence

☐ ☐ ☐ ☐ ☐

18.3 Main lessons learned

_________________________________________________________________________

18.4 Main contributions of the Program to the recipient's training

_________________________________________________________________________

18.5 Aspects to be improved next semester

_________________________________________________________________________

19. SCHOLARSHIP RECIPIENT'S DECLARATION

I declare, for all due purposes, that:

I – The information presented in this Report is true, complete, and verifiable;
II – The activities described were actually carried out;
III – The supporting documents submitted are authentic;
IV – I complied with the rules of academic and scientific integrity;
V – I observed the provisions on data protection, confidentiality, copyright, intellectual property, and the use of artificial intelligence;
VI – I am aware that the information may be subject to checking, inquiry, and document audit;
VII – I am aware that submitting false information, a tampered document, or irregular academic work may result in the measures provided for in the Regulations.

Place: ____________________________________________________________________

Date: ______/______/____________

Scholarship recipient's name: __________________________________________________________

Signature: _______________________________________________________________

20. OPINION OF THE ADVISOR OR ACADEMIC SUPERVISOR

20.1 Evaluation of the activities

Criterion

Satisfactory

Partially satisfactory

Unsatisfactory Not applicable

Completion of the Plan

☐ ☐ ☐

☐ Participation in advising sessions

☐ ☐ ☐

☐ Academic quality of outputs

☐ ☐ ☐

☐ Meeting of deadlines

☐ ☐ ☐

☐ Academic and scientific progress

☐ ☐ ☐

☐ Ethical conduct

☐ ☐ ☐

☐ Scientific integrity

☐ ☐ ☐

☐ Data protection and confidentiality

☐ ☐ ☐

☐ Responsible use of artificial intelligence

☐ ☐ ☐ ☐

20.2 Overall opinion

☐ In favor of continuing the scholarship;
☐ In favor of continuing, with recommendations;
☐ In favor of continuing, subject to a Remediation Plan;
☐ Against continuing the scholarship;
☐ Recommends referral to the Committee for review.

20.3 Grounds for the opinion

_________________________________________________________________________

20.4 Recommendations for the next semester

_________________________________________________________________________

Name of the advisor or supervisor: ____________________________________________

Signature: _______________________________________________________________

Date: ______/______/____________

21. REVIEW BY THE ACADEMIC COORDINATION

After reviewing the Report, the supporting documents, and the advisor's opinion, the Academic Coordination considers the scholarship recipient's performance to be:

☐ Satisfactory;
☐ Satisfactory with recommendations;
☐ Partially satisfactory;
☐ Unsatisfactory;
☐ Pending supplementary documentation.

Pending items or recommendations

_________________________________________________________________________

Deadline for regularization, where applicable

______/______/____________

Name of the person responsible: ______________________________________________________

Position: __________________________________________________________________

Signature: _______________________________________________________________

Date: ______/______/____________

22. DECISION OF THE INSTITUTIONAL SCHOLARSHIP COMMITTEE

After reviewing the Semester Report, the Institutional Scholarship Committee decides to:

☐ Ratify the Report;
☐ Ratify the Report with recommendations;
☐ Request supplementary documentation;
☐ Order the preparation of a Remediation Plan;
☐ Maintain the scholarship;
☐ Maintain the scholarship under monitoring;
☐ Refer for suspension proceedings;
☐ Refer for cancellation proceedings;
☐ Other decision: ___________________________________________________________

Grounds for the decision

_________________________________________________________________________

Documents considered

☐ Scholarship recipient's report;
☐ Advisor's opinion;
☐ Academic transcript;
☐ Attendance record;
☐ Academic outputs;
☐ Supporting documents;
☐ Result of document audit;
☐ Other: ________________________________________________________________

Measures ordered

_________________________________________________________________________

Deadline for compliance: ______/______/____________

The scholarship recipient must be formally notified of the decision, especially where conditions are imposed, adjustments are requested, the scholarship is suspended, or cancellation proceedings are opened.

Name of the Committee representative: __________________________________________

Signature: _______________________________________________________________

Date: ______/______/____________

23. SCHOLARSHIP RECIPIENT'S ACKNOWLEDGMENT

I declare that I have been notified of the decision of the Institutional Scholarship Committee.

☐ I agree with the decision;
☐ I will file an appeal within the period set by the Regulations;
☐ I request additional clarification.

Notes:

_________________________________________________________________________

Scholarship recipient's name: ______________________________________________________

Signature: ____________________________________________________________

Date of acknowledgment: ______/______/____________

ANNEX VII – SCHOLARSHIP RECIPIENT'S COMMITMENT AGREEMENT, DEFINING THE INTELLECTUAL PROPERTY REGIME AND RECORDING INTELLECTUAL WORKS

INTELLECTUAL WORKS

By this instrument, on the one hand, NEPUGA, hereinafter referred to as the INSTITUTION, and, on the other hand, the student identified below, hereinafter referred to as the SCHOLARSHIP RECIPIENT, enter into this Commitment Agreement under the conditions established in the Regulations of the Institutional Academic Scholarship Program, the respective Call for Applications, and this instrument.

1. SCHOLARSHIP RECIPIENT IDENTIFICATION

Full name: ___________________________________________________________

CPF (Brazilian taxpayer ID): ______________________________ RG (Brazilian national ID card): ___________________________________

Enrollment number: ________________________________________________________________

Postgraduate Program: ____________________________________________________

Unit/Teaching clinic: _____________________________________________________

Email: ___________________________________________________________________

Phone: _________________________________________________________________

2. SCHOLARSHIP IDENTIFICATION

Scholarship type: _______________________________________________________

Reference Call for Applications: ________________________________________________________

Benefit percentage: _____________________________________________________

Amount or obligation covered: ________________________________________________

Term start: ______/______/____________

Term end: ______/______/____________

Academic advisor or supervisor: __________________________________________

Complementary Academic Activities Plan: _______________________________

3. SUBJECT MATTER

3.1. The subject matter of this Agreement is to formalize the award of the academic scholarship to the SCHOLARSHIP RECIPIENT; to establish the conditions for its use, maintenance, monitoring, renewal, suspension, cancellation, and termination; and to govern the authorship, ownership, assignment, licensing, and forms of use of the academic, scientific, technical, teaching, audiovisual, digital, and technological works developed under the Program.

3.2. The following form part of this Agreement, without need of transcription:

I – The Regulations of the NEPUGA Institutional Academic Scholarship Program;
II – The respective Call for Applications;
III – The Scholarship Recipient's Complementary Academic Activities Plan;
IV – The Scholarship Recipient Code of Ethics;
V – The Scientific Integrity Policy;
VI – The institutional policies on data protection, information security, intellectual property, and the use of artificial intelligence;
VIII – The Individual Record of Intellectual Works, included in this Agreement;
VII – The other applicable academic and institutional rules.

4. LEGAL NATURE OF THE SCHOLARSHIP

4.1. The scholarship is an institutional benefit of an academic nature that is optional, discretionary as to its opening, offering, and award, temporary, revocable in the cases provided for in the Regulations, and conditioned on full compliance with the provisions of this Agreement, the Call for Applications, and the Regulations.

4.2. The scholarship:

I – Is not remuneration, salary, or indemnity;
II – Does not constitute payment or consideration for services;
III – Does not establish an employment, professional, corporate, associative, self-employment, or internship relationship between the SCHOLARSHIP RECIPIENT and the INSTITUTION;
IV – Does not create any vested right to renewal, extension, or permanent incorporation;
V – May not be converted into cash or transferred to third parties;
VI – Shall apply exclusively to the amounts and obligations expressly provided for in the Call for Applications and in this Agreement.

4.3. The scholarship shall remain in force exclusively during the period indicated in this instrument, subject to the regulatory grounds for suspension, cancellation, or early termination.

4.4. Any assignment or license of economic rights provided for in this Agreement does not turn the scholarship into remuneration for services, does not constitute employment consideration, and does not alter the academic nature of the Program.

5. THE EDUCATIONAL CONTRACT

5.1. The award of the scholarship does not alter the legal nature of the educational contract, does not imply its novation, and does not modify the other contractual obligations assumed by the

SCHOLARSHIP RECIPIENT.

5.2. The academic, financial, administrative, and disciplinary obligations not expressly covered by the benefit remain the responsibility of the SCHOLARSHIP RECIPIENT.

5.3. The SCHOLARSHIP RECIPIENT shall remain regularly enrolled and current on amounts, fees, charges, materials, and services not covered by the scholarship.

5.4. Suspension, cancellation, or end of the scholarship does not automatically result in cancellation of the enrollment or of the educational contract.

6. COMPLEMENTARY ACADEMIC ACTIVITIES

6.1. The SCHOLARSHIP RECIPIENT undertakes to carry out the activities set out in the Complementary Academic Activities Plan.

6.2. The activities are a non-remunerative academic counterpart tied to the award of the scholarship and are exclusively educational, scientific, and formative in nature.

6.3. The activities shall be carried out under the guidance and supervision of a faculty member, coordinator, or academic officer formally designated by the INSTITUTION.

6.4. The complementary academic activities shall not be confused with the provision of services, an employment relationship, a professional internship, self-employment, or any other form of employment or professional bond.

6.5. The SCHOLARSHIP RECIPIENT may not be assigned activities that:

I – Replace the functions proper to employees, faculty members, coordinators, service providers, or engaged professionals;
II – Involve working-hours control, permanent availability, or the functional subordination typical of an employment relationship;
III – Set sales, financial, or operational productivity targets;
IV – Assign sole administrative, editorial, care-related, clinical, or academic responsibility;
V – Involve the autonomous exercise of an activity reserved to a regulated profession;
VI – Are incompatible with the recipient's training, qualification, or academic standing;
VII – Are used to meet a permanent labor need of the

INSTITUTION.

6.6. The time-commitment estimate in the Plan serves exclusively academic purposes of planning, monitoring, and certification and does not represent working hours or time clock control.

7. COMMITMENTS OF THE SCHOLARSHIP RECIPIENT

The SCHOLARSHIP RECIPIENT undertakes to:

I – Maintain an active and regular enrollment throughout the term of the scholarship;
II – Maintain a minimum attendance of 75% (seventy-five percent), where applicable;
III – Obtain a minimum academic average of 8.0 (eight), unless the Call for Applications provides otherwise;
IV – Remain current on financial obligations not covered by the scholarship;
V – Keep the Lattes CV up to date;
VI – Fully carry out the Complementary Academic Activities Plan;
VII – Take part in the academic advising and assessments provided for;
VIII – Submit reports, records, evidence, and academic outputs within the established deadlines;
IX – Take part in the research, scientific output, teaching assistance, outreach, initiation into teaching, scientific curation, or formative monitoring activities expressly provided for in the Plan;
X – Observe the ethical, academic, administrative, and institutional rules;
XI – Properly use the systems, platforms, facilities, equipment, and materials made available;
XII – Notify the advisor and the Committee of any difficulty, impediment, conflict of interest, or irregularity related to the Program;
XIII – Preserve the image, reputation, visual identity, and brand of the INSTITUTION;
XIV – Not represent the INSTITUTION before third parties without formal authorization;
XV – Not use the recipient's status as a scholarship recipient to obtain undue personal advantage.

8. TEACHING ASSISTANCE AND INITIATION INTO TEACHING

8.1. Participation in academic teaching assistance or initiation into teaching shall be exclusively formative in nature and shall be carried out under faculty supervision.

8.2. The SCHOLARSHIP RECIPIENT may not:

I – Assume sole responsibility for a class or curricular component;
II – Replace a professor, coordinator, or engaged professional;
III – Assign grades or decide on the approval or failure of students;
IV – Conduct academic activities without guidance or supervision;
V – Be solely responsible for care sessions, records, or academic processes;
VI – Perform administrative acts reserved to the INSTITUTION's professionals.

9. CLINICAL IMMERSIONS

9.1. Participation in clinical immersions shall serve exclusively academic and formative purposes.

9.2. The SCHOLARSHIP RECIPIENT may take part only in activities compatible with the recipient's training, qualification, and level of knowledge, always under the supervision of a legally qualified professional.

9.3. The SCHOLARSHIP RECIPIENT is prohibited from:

I – Providing autonomous clinical care;
II – Assuming sole responsibility for patient care;
III – Making independent clinical decisions;
IV – Prescribing or performing procedures without qualification and supervision;
V – Replacing a legally qualified professional;
VI – Accessing, using, or sharing patient information outside the authorized academic purposes;
VII – Recording, photographing, filming, or disclosing clinical images and data without institutional authorization and a legal basis.

10. DATA PROTECTION AND CONFIDENTIALITY

10.1. The SCHOLARSHIP RECIPIENT undertakes to fully observe Law No. 13,709/2018 — Brazil's General Personal Data Protection Law (LGPD) — and the internal privacy, confidentiality, and information security policies.

10.2. The SCHOLARSHIP RECIPIENT shall:

I – Use personal data and institutional information exclusively for the authorized academic purposes;
II – Access only the data strictly necessary to carry out the activities;
III – Keep personal data and clinical, academic, financial, strategic, commercial, or institutional information confidential;
IV – Not copy, photograph, record, store, transmit, disclose, or share information without authorization;
V – Not use personal accounts, insecure devices, or unauthorized platforms to store protected information;
VI – Take reasonable measures to prevent loss, alteration, destruction, unauthorized access, or unauthorized disclosure;
VII – Immediately report any incident, suspected leak, loss of a document, or irregular access;
VIII – Return, delete, or destroy documents, copies, files, credentials, and databases when requested or at the end of the scholarship.

10.3. It is prohibited to enter personal data, sensitive personal data, patient records, clinical images, patient information, or confidential institutional content into artificial intelligence platforms not authorized by the INSTITUTION.

10.4. The duty of confidentiality shall remain in force after the completion, suspension, cancellation, non-renewal, or end of the scholarship, for as long as the information retains its confidential nature or is protected by legal obligation.

11. ACADEMIC AND SCIENTIFIC INTEGRITY

11.1. The SCHOLARSHIP RECIPIENT undertakes to observe the principles of honesty, integrity, traceability, transparency, responsibility, and respect for the rights of third parties.

11.2. The following are prohibited:

I – Plagiarism, misappropriation of authorship, or self-plagiarism contrary to academic rules;
II – Fabricating, falsifying, tampering with, or omitting data and results;
III – Creating or using nonexistent bibliographic references;
IV – Presenting work acquired or produced by third parties as one's own;
V – Listing as an author a person who has not effectively contributed to the work;
VI – Omitting the participation of a person who meets the legitimate criteria for authorship;
VII – Manipulating images, records, evidence, or results in a misleading way;
VIII – Using artificial intelligence to conceal plagiarism or academic irregularity;
IX – Violating the copyright, licenses, terms of use, or intellectual property of third parties.

11.3. Academic works may be subject to originality checks, document audits, similarity analysis, and other institutional integrity mechanisms.

12. PRINCIPLES OF AUTHORSHIP AND INTELLECTUAL PROPERTY

12.1. For the purposes of this Agreement, intellectual works are articles, chapters, abstracts, books, protocols, manuals, teaching materials, course handouts, videos, audio, scripts, presentations, question banks, academic cases, infographics, images, databases, code, computer programs, automations, educational resources, reports, and other products developed under the Program.

12.2. Authorship shall be attributed exclusively to the natural persons who have effectively and intellectually contributed to the creation of the work.

12.3. An artificial intelligence tool, software, digital platform, or any other technological resource shall not be named as an author or co-author.

12.4. The authors' moral rights shall be preserved, including:

I – Recognition of authorship;
II – Identification of the authors, where applicable;
III – Preservation of the integrity of the work;
IV – The right to object to alterations that harm the author's honor or reputation.

12.5. Ownership of the economic rights and the form of use of each category of work shall be governed by the following clauses and by the Individual Record of

Intellectual Works.

12.6. No work shall be deemed permanently assigned unless it falls within a category expressly identified in this Agreement or in the Individual Record of Intellectual Works.

13. ARTICLES AND SCIENTIFIC PUBLICATIONS

13.1. This category includes:

I – Scientific articles;
II – Book chapters;
III – Books of a scientific nature;
IV – Short or extended abstracts;
V – Full papers presented at events;
VI – Posters and scientific presentations;
VII – Research reports;
VIII – Other publications of a scientific nature.

13.2. The economic rights in works in this category shall remain with their respective authors, subject to the conditions established by journals, publishers, congresses, or other means of publication.

13.3. The SCHOLARSHIP RECIPIENT grants the INSTITUTION a license that is:

I – Non-exclusive;
II – Royalty-free;
III – For a term corresponding to the period of legal protection of the work;
IV – Valid in Brazil and abroad;
V – Intended for archiving, preservation, reproduction, and academic and institutional dissemination.

13.4. The license authorizes the INSTITUTION to:

I – Store the work in institutional repositories and databases;
II – Make the work available on websites, platforms, and virtual environments;
III – Disseminate the work in reports, events, and institutional communications;
IV – Reproduce excerpts for academic dissemination, identifying the authors;
V – Use the work's bibliographic data for institutional purposes.

13.5. The license does not authorize the INSTITUTION to:

I – Omit the authors' credits;
II – Alter scientific results or conclusions;
III – Transfer authorship to third parties;
IV – Commercially exploit the publication on a standalone basis, except with specific authorization;
V – Prevent the authors from publishing, disseminating, or using the work, subject to the rules of the journal or publisher.

13.6. Any submission or publication shall mention the link to the NEPUGA

Institutional Academic Scholarship Program, where applicable.

14. PROTOCOLS AND TECHNICAL-SCIENTIFIC PRODUCTS

14.1. This category includes:

I – Clinical, academic, or institutional protocols;
II – Technical manuals;
III – Standard operating procedures;
IV – Guidance documents;
V – Workflows and instruments for academic work;
VI – Technical forms and templates;
VII – Technical-scientific reports;
VIII – Assessment instruments;
IX – Related technical products.

14.2. Where the work is expressly provided for in the Complementary Academic Activities Plan as an institutional product, the SCHOLARSHIP RECIPIENT assigns to the

INSTITUTION the respective economic rights.

14.3. The assignment shall be:

I – Total as to the economic rights expressly provided for in this Agreement;
II – Royalty-free, unless a specific instrument provides otherwise;
III – Permanent;
IV – Valid in Brazil and abroad;
V – In force for the entire legal term of protection;
VI – Limited to the version and content actually developed under the Program.

14.4. The assignment authorizes the INSTITUTION to:

I – Reproduce and publish;
II – Edit, lay out, and format;
III – Review, correct, and update;
IV – Adapt to different courses, audiences, and formats;
V – Translate;
VI – Print and distribute;
VII – Make available on websites, apps, digital platforms, and virtual environments;
VIII – Integrate into other institutional materials and products;
IX – Use in academic, administrative, institutional, or commercial activities;
X – License use to partner institutions, publishers, platforms, or providers connected to the institutional purpose;
XI – Discontinue, replace, or withdraw the work from circulation.

14.5. Final approval, publication, clinical or academic application, and updating of the protocols and technical products shall be the responsibility of the INSTITUTION and of the professionals formally qualified and designated.

14.6. Where the work is not identified as an institutional product, it shall remain owned by the authors, and the INSTITUTION shall be granted a non-exclusive license for academic and institutional use.

15. MANUALS, TEACHING MATERIALS, AND COURSE HANDOUTS

15.1. This category includes:

I – Academic manuals;
II – Teaching materials;
III – Course handouts;
IV – Educational e-books;
V – Slide presentations;
VI – Lesson plans and scripts;
VII – Academic studies and cases;
VIII – Question banks and their respective commentary or answer keys;
IX – Infographics;
X – Study guides;
XI – Learning activities;
XII – Digital educational resources;
XIII – Other content intended for teaching or learning.

15.2. Products in this category, when expressly provided for as institutional deliverables in the Complementary Academic Activities Plan, shall have their economic rights assigned to the INSTITUTION.

15.3. The assignment shall observe the conditions of item 9.3 and shall authorize the INSTITUTION to:

I – Reproduce, edit, review, and update;
II – Adapt the content to the pedagogical projects and curriculum frameworks;
III – Convert the content into print, digital, audiovisual, or interactive formats;
IV – Insert the content into virtual learning environments;
V – Split, combine, or reorganize modules and units;
VI – Translate and adapt into other languages;
VII – Use the content in courses, events, training sessions, and institutional programs;
VIII – Make the content available to students, faculty, and partner institutions;
IX – Sell courses or educational programs that use the material;
X – Incorporate the content into new editions or educational products;
XI – License the content to providers or partners involved in educational operations.

15.4. The INSTITUTION shall preserve authorship credits where technically applicable and compatible with the form of use.

15.5. Changes involving scientific updating, pedagogical adaptation, regulatory compliance, or institutional standardization shall not require new authorization from the SCHOLARSHIP RECIPIENT, provided the recipient's moral rights are preserved.

15.6. Materials prepared spontaneously by the SCHOLARSHIP RECIPIENT, not provided for in the Plan and without substantial use of institutional resources, shall remain owned by the recipient, and only the expressly recorded license shall be granted to the INSTITUTION.

16. VIDEOS, AUDIO, AND AUDIOVISUAL WORKS

16.1. This category includes:

I – Video lessons;
II – Educational videos;
III – Recordings of classes or presentations;
IV – Podcasts and audio content;
V – Animations;
VI – Interviews;
VII – Hands-on demonstrations;
VIII – Audiovisual scripts;
IX – Photographs, illustrations, and images produced for the materials;
X – Other multimedia content.

16.2. The economic rights in the script, presentation, recording, editing, and final audiovisual product shall be assigned to the INSTITUTION where the work is expressly provided for as an institutional product.

16.3. The assignment authorizes the INSTITUTION to:

I – Record, fix, and store;
II – Edit, cut, caption, and add sound;
III – Add visual identity, graphic elements, and accessibility features;
IV – Reproduce and distribute;
V – Display on institutional platforms, social media, events, and virtual environments;
VI – Adapt to different formats, durations, and aspect ratios;
VII – Use in full or in excerpts;
VIII – Produce promos, teasers, and promotional materials;
IX – Translate, dub, or add subtitles;
X – Integrate the work into courses, teaching materials, and institutional campaigns.

16.4. The assignment of economic rights in the audiovisual work does not replace the need for specific authorization to use the SCHOLARSHIP RECIPIENT's image, voice, name, or testimonial.

16.5. Use of the SCHOLARSHIP RECIPIENT's image, voice, name, or testimonial shall observe the specific chapter of this Agreement and is not automatically authorized by the assignment of economic rights in the audiovisual work.

17. COMPUTER PROGRAMS AND DIGITAL PRODUCTS

17.1. This category includes:

I – Computer programs;
II – Source code and executable code;
III – Scripts;
IV – Apps;
V – Automations;
VI – Panels and dashboards;
VII – Structured databases;
VIII – Data models;
IX – System integrations;
X – Digital tools;
XI – Original technological components and resources.

17.2. The economic rights in products specially developed for the INSTITUTION and expressly provided for in the Plan shall be assigned to the INSTITUTION, subject to the specific legal provisions.

17.3. The assignment shall comprise, where applicable:

I – Use and execution;
II – Reproduction;
III – Correction and maintenance;
IV – Modification and evolution;
V – Integration into other systems;
VI – Creation of new versions;
VII – Hosting and making available;
VIII – Distribution and licensing;
IX – Institutional or commercial exploitation;
X – Access to and modification of the source code, where it was produced under the Program.

17.4. The SCHOLARSHIP RECIPIENT shall disclose any third-party components, libraries, open-source code, licenses, APIs, and other resources incorporated into the product.

17.5. The following shall remain subject to the rights of their respective owners:

I – Pre-existing programs;
II – Third-party libraries;
III – Open-source code;
IV – Contracted platforms;
V – External interfaces;
VI – Components used under license.

17.6. The assignment may not contravene open-source licenses or third-party rights.

18. DATABASES AND DATA SETS

18.1. This category includes:

I – Scientific databases;
II – Sets of academic information;
III – Bibliographic databases;
IV – Structured tables and classifications;
V – Catalogs;
VI – Question databases;
VII – Data sets produced in research;
VIII – Other organized collections of information.

18.2. Ownership of the original structure, selection, organization, and arrangement of the database shall follow the regime recorded for the respective product.

18.3. Personal data, clinical data, and third-party information shall not be transferred to the SCHOLARSHIP RECIPIENT and shall remain subject to the legislation, authorizations, and purposes that legitimized their processing.

18.4. The SCHOLARSHIP RECIPIENT may not copy, retain, or reuse institutional databases after the scholarship ends.

18.5. An assignment or license relating to the structure of a database does not imply authorization for unrestricted processing of the personal data it contains.

19. WORKS DEVELOPED WITH THE SUPPORT OF ARTIFICIAL INTELLIGENCE

19.1. Artificial intelligence may be used exclusively as a support tool, when authorized by the INSTITUTION, compatible with the nature of the academic activity, and in accordance with the Regulations, this Agreement, and the Complementary Academic Activities Plan.

19.2. The use of artificial intelligence shall observe the principles of:

I – Transparency;
II – Human oversight;
III – Academic and scientific integrity;
IV – Personal data protection;
V – Confidentiality;
VI – Information security;
VII – Protection of copyright and third-party rights;
VIII – Compliance with the terms of use, licenses, and restrictions of the platform used.

19.3. The SCHOLARSHIP RECIPIENT shall:

I – Disclose any relevant use of artificial intelligence in academic, scientific, technical, teaching, audiovisual, digital, or technological work;
II – State, when requested, the tool, version, date, purpose, and manner of use;
III – Fully review and validate the content produced;
IV – Check the existence, authenticity, and accuracy of data, references, citations, images, and other information;
V – Take academic, ethical, technical, and scientific responsibility for the final content;
VI – Keep, when requested, a record of the relevant prompts, the responses obtained, and the human review and validation steps.

19.4. It is prohibited to use artificial intelligence to:

I – Fabricate, falsify, or tamper with data, results, documents, or evidence;
II – Create or use nonexistent references;
III – Produce false, altered, or misleading clinical images;
IV – Conceal plagiarism, misappropriation of authorship, or other academic irregularity;
V – Present content generated entirely by artificial intelligence as exclusively one's own work;
VI – Fully replace the intellectual contribution required of the SCHOLARSHIP RECIPIENT;
VII – Infringe copyright, licenses, terms of use, or third-party rights.

19.5. The tool, model, software, platform, algorithms, and technological infrastructure used shall remain owned by their respective providers or owners.

19.6. The use of an artificial intelligence tool does not give the INSTITUTION or the SCHOLARSHIP RECIPIENT ownership of the model, software, algorithms, or platform used.

19.7. The artificial intelligence tool shall not be considered an author or co-author. Authorship may be attributed only to the natural persons who have effectively and intellectually contributed to the work.

19.8. The final content produced with the support of artificial intelligence shall follow the legal regime applicable to the respective category of work:

I – Scientific articles and publications;
II – Protocols and technical-scientific products;
III – Manuals, teaching materials, course handouts, and educational resources;
IV – Videos, audio, and audiovisual works;
V – Computer programs, code, automations, and digital products;
VI – Databases and data sets.

19.9. The possibility of protecting, using, assigning, or licensing content produced with the support of artificial intelligence shall depend on:

I – The existence of original and identifiable human contribution;
II – The platform's terms of use;
III – The applicable licenses;
IV – Third-party rights;
V – The provisions of this Agreement and the Regulations;
VI – The legislation in force.

19.10. The INSTITUTION does not guarantee exclusivity or copyright protection over content generated entirely by artificial intelligence or over content whose platform does not assure the user of exclusivity.

19.11. Prompts, prompt libraries, workflows, automation structures, configurations, and methodologies for the use of artificial intelligence developed specifically for the INSTITUTION shall be classified as technical or digital products, according to their nature.

19.12. Where the products described in the preceding item are expressly provided for in the Complementary Academic Activities Plan as institutional products, the economic rights in the original and identifiable human contribution shall be governed by the Individual Record of Intellectual Works.

19.13. It is prohibited to enter the following into artificial intelligence tools or platforms not previously authorized by the INSTITUTION:

I – Personal data;
II – Sensitive personal data;
III – Patient records, images, or clinical information;
IV – Confidential documents or information;
V – Unpublished assessments, questions, answers, or answer keys;
VI – Unpublished institutional materials;
VII – Strategic, commercial, financial, or administrative data;
VIII – Data of students, patients, faculty, staff, or third parties;
IX – Protected third-party works without the corresponding authorization, license, or legal basis.

19.14. The SCHOLARSHIP RECIPIENT shall be liable for any improper use of artificial intelligence where acting contrary to this Agreement, the Regulations, the Activities Plan, institutional guidelines, or applicable law.

20. WORKS DEVELOPED WITH THE SUPPORT OF ARTIFICIAL INTELLIGENCE

20.1. Ownership of the artificial intelligence model, software, platform, algorithms, and technological infrastructure shall remain with the respective provider or owner.

20.2. The INSTITUTION and the SCHOLARSHIP RECIPIENT shall not be considered owners of the artificial intelligence tool merely by using it.

20.3. The final content produced with the support of artificial intelligence shall follow the regime corresponding to its category:

I – Scientific article or publication: Clause Eight applies;
II – Protocol or technical product: Clause Nine applies;
III – Teaching material or course handout: Clause Ten applies;
IV – Video or audiovisual product: Clause Eleven applies;
V – Program, code, or digital product: Clause Twelve applies;
VI – Database: Clause Thirteen applies.

20.4. The use and any protection of content produced with the support of artificial intelligence shall depend on:

I – The existence of original and identifiable human contribution;
II – The platform's terms of use;
III – The applicable licenses;
IV – Third-party rights;
V – The legislation in force.

20.5. The INSTITUTION does not guarantee exclusivity over content generated entirely by artificial intelligence.

20.6. Prompts, prompt libraries, workflows, automation structures, and methodologies for the use of artificial intelligence developed specifically for the INSTITUTION shall be classified as technical or digital products, according to their nature.

20.7. Where provided for as institutional products, the economic rights in the original human contribution present in the prompts, workflows, and methodologies shall be assigned to the INSTITUTION.

20.8. It is prohibited to enter the following into unauthorized artificial intelligence tools:

I – Personal data;
II – Sensitive personal data;
III – Patient records or clinical information;
IV – Confidential documents;
V – Assessments and answer keys;
VI – Unpublished institutional materials;
VII – Strategic data;
VIII – Protected third-party works without authorization.

21. PRE-EXISTING MATERIALS

21.1. Materials, methods, works, content, programs, models, and technologies developed before the SCHOLARSHIP RECIPIENT entered the Program shall remain owned by their respective authors or owners.

21.2. The SCHOLARSHIP RECIPIENT shall list the pre-existing materials incorporated into the works:

Pre-existing material

Owner

Form of use License or authorization

21.3. Where the SCHOLARSHIP RECIPIENT's pre-existing material is incorporated into an institutional product, the INSTITUTION shall be granted a license that is:

I – Non-exclusive, unless expressly provided otherwise;
II – Royalty-free;
III – Valid in Brazil and abroad;
IV – For the period necessary to use the product in which it was incorporated;
V – Limited to the modes indicated in the Individual Record.

21.4. Incorporation of third-party material shall depend on the applicable authorization, license, citation, or legal basis.

22 – JOINT WORKS

22.1. Where a work involves two or more authors, the following shall be recorded:

I – The names of the participants;
II – Their respective contributions;
III – The authorship credits;
IV – The applicable economic-rights regime;
V – The intended use of the work.

22.2. A joint work may not be licensed or assigned by the SCHOLARSHIP RECIPIENT alone where other authors hold rights.

22.3. The INSTITUTION may require a specific statement of authorship and individual contribution.

23. USE OF THE BRAND

23.1. NEPUGA's trademarks, logos, institutional names, visual elements, and other distinctive signs shall remain the property of the INSTITUTION or of their respective owners.

23.2. The SCHOLARSHIP RECIPIENT may use the institutional identity exclusively:

I – In works linked to the Program;
II – During the term of the scholarship;
III – In accordance with the Institutional Identity Manual;
IV – With the INSTITUTION's authorization.

23.3. Participation in the Program does not authorize the registration, licensing, alteration, or commercial use of the NEPUGA brand.

24. SCOPE AND LIMITS OF ASSIGNMENTS AND LICENSES

24.1. The assignments and licenses provided for in this Agreement cover only the economic rights and modes of use expressly identified.

24.2. The assignments and licenses shall be royalty-free, unless a specific instrument establishes a different condition.

24.3. The assignments do not extend to:

I – The authors' moral rights;
II – Unidentified pre-existing materials;
III – Works unrelated to the Program;
IV – Rights belonging to third parties;
V – Elements subject to incompatible licenses;
VI – Personal data or information whose use depends on its own authorization.

24.4. The INSTITUTION may require the signing of a supplementary instrument where the complexity, economic value, technological nature, or registrability of the work calls for specific regulation.

24.5. The award of the scholarship does not result in an automatic and unrestricted assignment of all of the SCHOLARSHIP RECIPIENT's future intellectual output.

24.6. Formalization of assignments and licenses: Every assignment or license of economic rights shall be formalized in writing, in this Agreement, in the Complementary Academic Activities Plan, in the Individual Record of Intellectual Works, or in a specific instrument, and shall indicate, as applicable:

I – The work or category of works covered;
II – The authors and owners involved;
III – The authorized modes of use;
IV – The term;
V – The territorial scope;
VI – The possibility of reproduction, editing, adaptation, updating, translation, publication, distribution, digital availability, licensing, or institutional or commercial exploitation;
VII – The limitations arising from third-party rights, licenses, or terms of use;
VIII – The preservation of moral rights and authorship credits.

24.7. In the absence of an express and individualized assignment or license, the economic rights shall remain with the respective authors, without prejudice to the non-exclusive licenses expressly provided for in this Agreement for certain categories of work.

24.8. Final approval, updating, publication, making available, and institutional use of the materials and products shall remain the responsibility of the INSTITUTION and of the professionals formally designated, and may not be attributed solely to the SCHOLARSHIP RECIPIENT.

25. INDIVIDUAL RECORD OF INTELLECTUAL WORKS

25.1. Each relevant work shall be recorded in the table below.

25.2. The Individual Record shall prevail in defining the specific economic-rights regime of the work, provided it does not contravene the Regulations and the law.

INDIVIDUAL RECORD OF INTELLECTUAL WORKS

Work No. 1

Title or identification: __________________________________________________

Category:

☐ Scientific article or publication
☐ Protocol or technical product
☐ Manual
☐ Teaching material
☐ Course handout or e-book
☐ Video or audiovisual work
☐ Question bank
☐ Program, code, or automation
☐ Database
☐ Product developed with AI
☐ Other: _________________________________________________________________

Authors: __________________________________________________________________

Contribution of each author: __________________________________________________

Intended use:

☐ Scientific publication
☐ Internal academic use
☐ Digital platform
☐ Course or educational program
☐ Institutional dissemination
☐ Commercial exploitation
☐ Other: _________________________________________________________________

Economic-rights regime:

☐ Economic rights remain with the authors, with a non-exclusive license to

NEPUGA.

☐ Exclusive license granted to NEPUGA.
☐ Total assignment of economic rights to NEPUGA.
☐ Partial assignment, limited to the following modes:

Term of the license or assignment: __________________________________________________

Territorial scope: _____________________________________________________

Pre-existing material incorporated: ____________________________________________

AI tools used: _________________________________________________

Third-party or platform restrictions: _______________________________________

Scholarship recipient's signature: ______________________________________________________

Advisor's signature: ____________________________________________________

Institution representative's signature: _____________________________________

Work No. 2

Title or identification: ______________________________________________________

Category: ________________________________________________________________

Authors: __________________________________________________________________

Economic-rights regime:

☐ Non-exclusive license
☐ Exclusive license
☐ Total assignment
☐ Partial assignment
☐ Rights retained in full by the authors

Authorized modes: ___________________________________________________

Term: ___________________________________________________________________

Territorial scope: _____________________________________________________

Signatures: _______________________________________________________________

Work No. 3

Title or identification: ______________________________________________________

Category: ________________________________________________________________

Authors: __________________________________________________________________

Economic-rights regime:

☐ Non-exclusive license
☐ Exclusive license
☐ Total assignment
☐ Partial assignment
☐ Rights retained in full by the authors

Authorized modes: ___________________________________________________

Term: ___________________________________________________________________

Territorial scope: _____________________________________________________

Signatures: _______________________________________________________________

26. USE OF IMAGE, VOICE, AND NAME

26.1. Signing this Agreement does not constitute automatic and unrestricted authorization to use the SCHOLARSHIP RECIPIENT's image, voice, name, or testimonial.

26.2. Any recording, editing, publication, or dissemination shall depend on specific authorization, indicating the purposes, the means of dissemination, and the period of use.

26.3. Authorization to use image and voice shall not imply a transfer of copyright in the scientific, technical, or teaching content presented.

27. MONITORING AND AUDIT

27.1. Compliance with the obligations shall be monitored through:

I – Periodic reports;
II – Participation records;
III – Review of academic outputs;
IV – Advising meetings;
V – Evaluation of academic performance;
VI – Opinion of the advisor or supervisor;
VII – Other instruments provided for in the respective Plan.

27.2. The SCHOLARSHIP RECIPIENT shall submit true, complete, and up-to-date information and documents.

27.3. The INSTITUTION may conduct inquiries and document audits to verify:

I – The authenticity of the documents submitted;
II – Completion of the activities;
III – The integrity of the academic works;
IV – The regularity of the processing of data and information;
V – Compliance with the intellectual property rules;
VI – The regularity of the use of artificial intelligence.

27.4. Checks and audits shall observe the principles of purpose, necessity, security, confidentiality, and personal data protection.

28. SUSPENSION AND CANCELLATION

28.1. The scholarship may be suspended or canceled in the cases provided for in the Regulations and the Call for Applications.

28.2. Cancellation shall depend on an expressly reasoned decision of the Institutional Scholarship Committee, based on documents, academic records, or other objective elements.

28.3. Where applicable, the SCHOLARSHIP RECIPIENT shall be notified in advance and may submit a response and documents within the period established in the Regulations.

28.4. In situations involving risk to patient safety, data protection, scientific integrity, or institutional security, reasoned precautionary measures may be adopted, with the opportunity to respond afterward ensured.

28.5. The decision may be appealed with devolutive effect, as provided in the Regulations.

28.6. Breach of this Agreement may result, according to the nature and seriousness of the occurrence, in:

I – Formal guidance;
II – Warning;
III – An order to correct or supplement;
IV – Suspension of the scholarship;
V – Cancellation of the scholarship;
VI – Exclusion from the Program;
VII – Referral to academic or disciplinary proceedings;
VIII – Adoption of the applicable administrative, civil, or legal measures.

29. RENEWAL

29.1. The scholarship shall remain in force exclusively during the period indicated in this Agreement.

29.2. Renewal shall not be automatic and shall depend on:

I – Fulfillment of the academic obligations;
II – The SCHOLARSHIP RECIPIENT's performance and attendance;
III – Institutional evaluation;
IV – Completion of the Complementary Academic Activities Plan;
V – Financial and budget availability;
VI – The conditions established in the Call for Applications and the Regulations.

29.3. The end of the term without renewal is not a penalty and does not create any right to indemnity, compensation, or continuation of the benefit.

30. TERMINATION

30.1. At the end of the scholarship, the SCHOLARSHIP RECIPIENT shall:

I – Submit the final report;
II – Deliver the planned academic outputs;
III – Return institutional materials, documents, equipment, and resources;
IV – Close or return access and credentials;
V – Delete or return data and information as instructed by the Institution;
VI – Carry out the measures relating to intellectual property;
VII – Sign the Scholarship Termination Agreement.

30.2. The following shall remain in force after termination:

I – The duty of confidentiality;
II – The obligations relating to data protection;
III – The provisions on authorship and intellectual property;
IV – Responsibility for ethical violations or irregularities committed during the term of the scholarship.

31. REGULATORY AMENDMENTS

31.1. Future amendments to the Regulations shall not have retroactive effect on the scholarship that is the subject of this Agreement, except where they:

I – Are more favorable to the SCHOLARSHIP RECIPIENT;
II – Result from a mandatory legal change;
III – Are necessary to comply with an order of a competent authority.

31.2. Whenever possible, amendments applicable to scholarships in force shall be accompanied by transition rules and prior notice.

32. DECLARATIONS OF THE SCHOLARSHIP RECIPIENT

The SCHOLARSHIP RECIPIENT declares that the recipient:

I – Has read in full the Regulations, the Call for Applications, the Complementary Academic Activities Plan, and this Agreement;
II – Was given the opportunity to clarify any questions before signing;
III – Is aware of the academic, temporary, and conditional nature of the scholarship;
IV – Understands that the scholarship is not remuneration or payment for services;
V – Acknowledges that the activities are a non-remunerative academic counterpart;
VI – Undertakes to carry out the activities set out in the recipient's Plan;
VII – Has provided true information and submitted authentic documents;
VIII – Is aware of the rules on scientific integrity, data protection, confidentiality, intellectual property, and the use of artificial intelligence;
IX – Is aware that noncompliance with the obligations may result in suspension or cancellation of the scholarship, by reasoned decision and in observance of the applicable procedure;
X – Undertakes to report any conflict of interest, impediment, or irregularity related to the Program.

33. FINAL PROVISIONS

33.1. Situations not provided for in this Agreement shall be reviewed by the Institutional Scholarship Committee together with the Academic Directorate.

33.2. The Committee's decisions shall be reasoned, recorded, and communicated to the interested party.

33.3. Any tolerance of a breach of an obligation shall not constitute a waiver, alteration, or novation of the provisions of this Agreement.

33.4. The invalidity of one provision shall not affect the other clauses, which may remain valid and applicable independently.

33.5. This Agreement shall take effect for the term of the scholarship, except for obligations that, by their nature, remain in force after termination.

34. SIGNATURES

Being in agreement, the parties sign this Commitment Agreement.

Place: ____________________________________________________________________

Date: ______/______/____________

SCHOLARSHIP RECIPIENT

Name: ___________________________________________________________________

Signature: _______________________________________________________________

ACADEMIC ADVISOR OR SUPERVISOR

Name: ___________________________________________________________________

Position: __________________________________________________________________

Signature: _____________________________________________________________

ACADEMIC COORDINATION

Name: ___________________________________________________________________

Signature: _______________________________________________________________

INSTITUTIONAL SCHOLARSHIP COMMITTEE

Name of the representative: ____________________________________________________

Signature: _______________________________________________________________

WITNESSES

1. Name: _________________________________________________________________

CPF (Brazilian taxpayer ID): _____________________________________________________________________

Signature: _______________________________________________________________

2. Name: _________________________________________________________________

CPF (Brazilian taxpayer ID): _____________________________________________________________________

Signature: _______________________________________________________________

ANNEX VIII – SCHOLARSHIP RECIPIENT'S CONFIDENTIALITY AND DATA PROTECTION AGREEMENT

This Agreement expands the confidentiality provision in the Regulations, establishing specific obligations for the scholarship recipient, including after the scholarship ends. By this instrument, on the one hand: NEPUGA, hereinafter referred to as the INSTITUTION; and, on the other hand:

Scholarship recipient's name: __________________________________________________________

CPF (Brazilian taxpayer ID): ______________________________ Enrollment number: ______________________________

Postgraduate Program: ____________________________________________________

Unit/Campus: _____________________________________________________________

Email: ___________________________________________________________________

Phone: _________________________________________________________________

hereinafter referred to as the SCHOLARSHIP RECIPIENT, enter into this Confidentiality and Data Protection Agreement under the following conditions.

1. SUBJECT MATTER

1.1. The subject matter of this Agreement is to govern the access, use, storage, protection, sharing, and deletion of confidential information and personal data to which the SCHOLARSHIP RECIPIENT has access by reason of participation in the NEPUGA Institutional Academic Scholarship Program.

1.2. The obligations under this Agreement apply to all complementary academic activities carried out by the SCHOLARSHIP RECIPIENT, including:

I – Scientific research;
II – Technical-scientific output;
III – Academic teaching assistance;
IV – Initiation into teaching;
V – Formative monitoring of clinical immersions;
VI – Editorial and scientific curation;
VII – Development of teaching materials;
VIII – Participation in academic or institutional projects;
IX – Use of the INSTITUTION's systems, platforms, and digital environments;
X – Other academic activities provided for in the Complementary Academic Activities Plan.

2. DEFINITIONS

For the purposes of this Agreement, the following are considered:

2.1. Confidential information

All non-public information, regardless of its form of presentation or storage, relating to the INSTITUTION, its students, faculty, employees, service providers, partners, patients, or third parties. Examples of confidential information include:

I – Internal institutional documents;
II – Plans, projects, processes, procedures, and strategies;
III – Teaching materials not yet published;
IV – Protocols, manuals, course handouts, scripts, and academic content;
V – Question banks, assessments, and their answer keys;
VI – Opinions, reports, and documents of the Institutional Scholarship Committee;
VII – Research results not yet published;
VIII – Financial, commercial, or administrative information;
IX – Credentials, passwords, and access data;
X – Information about students, patients, faculty, and staff;
XI – Data obtained in clinical, academic, or scientific activities;
XII – Content protected by intellectual property;
XIII – Any information identified as secret, restricted, internal, or confidential.

2.2. Personal data

Information relating to an identified or identifiable natural person.

2.3. Sensitive personal data

Personal data relating to, among other things, health, sex life, racial or ethnic origin, religious belief, political opinion, genetic or biometric data, when linked to a natural person.

2.4. Data processing

Any operation performed with personal data, including collection, access, consultation, storage, use, reproduction, transmission, sharing, alteration, archiving, deletion, or destruction.

2.5. Security incident

Any occurrence that may compromise the confidentiality, integrity, or availability of data or information, including:

I – Loss of documents;
II – Sending information to the wrong recipient;
III – Unauthorized access;
IV – Data leak;
V – Improper sharing;
VI – Exposure of credentials;
VII – Theft or loss of a device;
VIII – Access by an unauthorized person;
IX – Use of an unauthorized system or platform.

3. APPLICABLE PRINCIPLES

3.1. The SCHOLARSHIP RECIPIENT shall observe the principles of:

I – Purpose;
II – Adequacy;
III – Necessity;
IV – Transparency;
V – Security;
VI – Prevention;
VII – Non-discrimination;
VIII – Accountability;
IX – Academic integrity;
X – Confidentiality.

3.2. Access to information shall be limited to what is strictly necessary to carry out the authorized academic activities.

4. OBLIGATIONS OF THE SCHOLARSHIP RECIPIENT

The SCHOLARSHIP RECIPIENT undertakes to:

I – Use information and data exclusively for the authorized academic purposes;
II – Access only the information necessary to carry out the recipient's Complementary Academic Activities Plan;
III – Maintain absolute confidentiality of the information to which the recipient has access;
IV – Not disclose, share, reproduce, or make information available without institutional authorization;
V – Not use the information for the benefit of the recipient or of third parties;
VI – Not use data or documents for any purpose other than the one authorized;
VII – Follow the INSTITUTION's guidelines on information security;
VIII – Use only authorized systems, platforms, accounts, and devices;
IX – Protect passwords, credentials, and authentication methods;
X – Not allow third parties to use the recipient's institutional access;
XI – Immediately report any suspected security incident;
XII – Return or delete information, documents, and files when requested;
XIII – Preserve the confidentiality of information relating to research not yet published;
XIV – Observe the rules on copyright and intellectual property;
XV – Respect the confidentiality of students, patients, professionals, and other persons involved in the academic activities;
XVI – Comply with the INSTITUTION's internal rules on privacy, information security, and data protection.

5. PROHIBITED CONDUCT

The SCHOLARSHIP RECIPIENT is expressly prohibited from:

I – Photographing, filming, recording, or copying confidential documents without authorization;
II – Forwarding documents to personal email addresses or unauthorized accounts;
III – Storing institutional data on personal devices without authorization;
IV – Using personal messaging apps to share protected information;
V – Using unauthorized cloud storage platforms;
VI – Disclosing information on social media, messaging groups, forums, events, or informal conversations;
VII – Providing information to family members, colleagues, or third parties;
VIII – Sharing a login, password, token, or access credential;
IX – Printing documents without proven academic need;
X – Removing physical documents from institutional premises without authorization;
XI – Keeping copies of documents after the activity ends;
XII – Using real data of students or patients in public presentations without authorization and proper anonymization;
XIII – Using personal or sensitive data for private purposes;
XIV – Attempting to access systems, folders, or documents beyond the recipient's authorization;
XV – Altering, deleting, or destroying information without authorization;
XVI – Using confidential information in external academic work without formal authorization from the INSTITUTION.

6. CLINICAL AND HEALTH INFORMATION

6.1. The SCHOLARSHIP RECIPIENT acknowledges that health-related information is sensitive in nature and requires a high level of protection.

6.2. In activities related to clinical immersions, the SCHOLARSHIP RECIPIENT shall:

I – Access only the data strictly necessary for the academic activity;
II – Preserve patients' identities;
III – Use anonymized data whenever possible;
IV – Not record clinical information on personal devices;
V – Not photograph or film patients, patient records, tests, or procedures without formal authorization;
VI – Not disclose clinical cases that allow the patient to be identified;
VII – Observe the applicable ethical and professional rules;
VIII – Use the information exclusively under the supervision of the responsible professional.

6.3. Academic use of clinical cases shall preserve the patient's identity and observe the applicable authorizations, consents, and institutional requirements.

7. USE OF ARTIFICIAL INTELLIGENCE

7.1. It is prohibited to enter the following into artificial intelligence tools not authorized by the INSTITUTION:

I – Personal data;
II – Sensitive personal data;
III – Patient records;
IV – Clinical images;
V – Tests;
VI – Patient information;
VII – Internal academic documents;
VIII – Assessments and answer keys;
IX – Unpublished teaching materials;
X – Strategic or institutional information;
XI – Research results not yet disclosed;
XII – Any content protected by a duty of confidentiality.

7.2. The use of artificial intelligence in academic activities shall depend on authorization and shall observe institutional policies.

7.3. Where use is authorized, the SCHOLARSHIP RECIPIENT shall:

I – Use only approved tools;
II – Limit the information entered to the minimum necessary;
III – Remove elements that allow people to be identified;
IV – Fully review the results produced;
V – Disclose any relevant use of the tool;
VI – Check the platform's terms of use and privacy rules.

7.4. The use of artificial intelligence does not relieve the SCHOLARSHIP RECIPIENT of responsibility for preserving confidentiality and protecting the information used.

8. INFORMATION SECURITY

8.1. The SCHOLARSHIP RECIPIENT shall adopt, at a minimum, the following measures:

I – Keep strong, individual passwords;
II – Not write down passwords in accessible places;
III – Lock the device whenever stepping away;
IV – Keep systems and programs up to date;
V – Avoid using public or insecure networks;
VI – Verify recipients before sending messages or documents;
VII – Keep physical documents in a protected place;
VIII – Not leave patient records or documents exposed;
IX – Log out after using institutional systems;
X – Immediately report any suspicious access.

8.2. The INSTITUTION may restrict or revoke access whenever necessary to protect its systems, information, or data subjects.

9. SECURITY INCIDENTS

9.1. The SCHOLARSHIP RECIPIENT shall immediately report to the INSTITUTION any security incident or suspected security incident.

9.2. The report shall contain, whenever possible:

I – The date and time of the occurrence;
II – A description of the event;
III – The data or documents involved;
IV – The people potentially affected;
V – The systems or devices used;
VI – The measures initially taken;
VII – Other relevant information.

9.3. The SCHOLARSHIP RECIPIENT shall not conceal, delete evidence of, or attempt to resolve alone any incident involving institutional data.

9.4. Voluntary reporting of the incident does not exclude any liability but shall be taken into account in the analysis of the circumstances and the measures adopted. Incident record

Date of occurrence: ______/______/____________

Date of report: ______/______/____________

Description:

_________________________________________________________________________

Measures taken:

_________________________________________________________________________

10. RETURN AND DELETION OF INFORMATION

10.1. At the end of the activity, at the end of the scholarship term, or when requested by the INSTITUTION, the SCHOLARSHIP RECIPIENT shall:

I – Return physical documents and materials;
II – Hand over institutional equipment and devices;
III – Delete files stored on authorized personal devices;
IV – Destroy physical or digital copies;
V – Return or deactivate access credentials;
VI – Cease access to systems, platforms, and databases;
VII – Confirm, when requested, the deletion of the information.

10.2. The SCHOLARSHIP RECIPIENT may not keep copies for a portfolio, résumé, later academic use, or any other purpose without express authorization.

10.3. Deletion shall follow the INSTITUTION's instructions and the legal grounds for retention.

11. INTELLECTUAL PROPERTY

11.1. The duty of confidentiality covers content protected by intellectual property, including:

I – Articles not yet published;
II – Protocols;
III – Manuals;
IV – Teaching materials;
V – Course handouts;
VI – Videos;
VII – Scripts;
VIII – Presentations;
IX – Question banks;
X – Research;
XI – Methods and processes;
XII – Systems and technologies.

11.2. Access to an intellectual work does not give the SCHOLARSHIP RECIPIENT authorization to:

I – Reproduce it;
II – Publish it;
III – Register it in the recipient's own name;
IV – License it;
V – Sell it;
VI – Modify it;
VII – Make it available to third parties.

11.3. The dissemination of academic or scientific work shall depend on compliance with the applicable rules on authorship, scientific integrity, intellectual property, and institutional authorization.

12. TERM OF THE DUTY OF CONFIDENTIALITY

12.1. This Agreement shall take effect upon signing.

12.2. The duty of confidentiality shall remain in force during and after:

I – The end of the academic activity;
II – The end of the scholarship;
III – Suspension of the scholarship;
IV – Cancellation of the scholarship;
V – The SCHOLARSHIP RECIPIENT's withdrawal;
VI – Cancellation or suspension of enrollment;
VII – The end of the academic relationship with the INSTITUTION.

12.3. The obligation shall remain for as long as:

I – The information has not been legitimately made public;
II – The personal data are subject to legal protection;
III – Third-party rights subsist;
IV – A legitimate interest in confidentiality persists;
V – There is a legal, regulatory, contractual, or ethical obligation of secrecy.

13. EXCEPTIONS TO THE DUTY OF CONFIDENTIALITY

The following information shall not be considered confidential:

I – Information that was demonstrably already public before the SCHOLARSHIP RECIPIENT accessed it;
II – Information that becomes public without breach of this Agreement;
III – Information legitimately obtained from an authorized third party;
IV – Information whose disclosure is expressly authorized by the INSTITUTION;
V – Information that must be disclosed by legal obligation or order of a competent authority.

13.1. In the case of item V, the SCHOLARSHIP RECIPIENT shall, where permitted, notify the INSTITUTION in advance.

13.2. Disclosure shall be limited to what is strictly required by the competent authority.

14. RESPONSIBILITIES

14.1. Breach of the obligations under this Agreement may result, depending on the seriousness of the occurrence, in:

I – Formal guidance;
II – Warning;
III – Restriction or revocation of access;
IV – Suspension of the complementary academic activities;
V – Suspension of the scholarship;
VI – Cancellation of the scholarship;
VII – Exclusion from the Program;
VIII – Referral to disciplinary proceedings;
IX – Civil, administrative, or criminal liability, where applicable;
X – An obligation to repair the damage caused.

14.2. The application of any measure shall depend on a reasoned decision and on compliance with the procedure provided for in the Regulations, with the SCHOLARSHIP RECIPIENT's opportunity to respond ensured where applicable.

14.3. Liability shall take into account:

I – The nature of the information;
II – The seriousness of the conduct;
III – The extent of the harm;
IV – The existence of intent or negligence;
V – The measures taken to reduce the effects of the occurrence;
VI – The SCHOLARSHIP RECIPIENT's cooperation in the investigation.

15. MONITORING AND AUDIT

15.1. The INSTITUTION may conduct checks and audits to assess compliance with this Agreement.

15.2. The following may be verified:

I – System access logs;
II – Institutional documents and files;
III – Use of credentials;
IV – Compliance with security guidelines;
V – Storage and sharing of information;
VI – Use of artificial intelligence tools;
VII – Delivery or deletion of documents;
VIII – Occurrence of incidents.

15.3. Checks shall observe purpose, necessity, proportionality, and the protection of personal data.

16. DECLARATIONS OF THE SCHOLARSHIP RECIPIENT

The SCHOLARSHIP RECIPIENT declares that the recipient:

I – Has read and fully understood this Agreement;
II – Has received guidance on confidentiality and data protection;
III – Understands the confidential nature of the information to which the recipient may have access;
IV – Undertakes to use the information only for the authorized purposes;
V – Is aware that the duty of confidentiality remains after the scholarship ends;
VI – Will not share data or documents with unauthorized persons;
VII – Will immediately report any security incident;
VIII – Will observe the rules on the use of artificial intelligence;
IX – Will return or delete the information when requested;
X – Is aware of the consequences of breaching this Agreement.

17. FINAL PROVISIONS

17.1. This Agreement forms part of the Regulations of the Institutional Academic Scholarship Program, the Call for Applications, the Scholarship Recipient's Commitment Agreement, and the Complementary Academic Activities Plan.

17.2. Any tolerance of a breach of an obligation shall not constitute a waiver or alteration of the provisions of this Agreement.

17.3. The invalidity of one provision shall not affect the other clauses, which may remain applicable independently.

17.4. Cases not provided for shall be reviewed by the Institutional Scholarship Committee together with the Academic Directorate and, where necessary, with the institutional officers responsible for data protection and information security.

17.5. Decisions shall be reasoned, recorded, and communicated to the interested party.

18. SIGNATURES

Being aware of and in agreement with the obligations set out, the SCHOLARSHIP RECIPIENT signs this Agreement.

Place: ____________________________________________________________________

Date: ______/______/____________

SCHOLARSHIP RECIPIENT

Name: ___________________________________________________________________

CPF (Brazilian taxpayer ID): _____________________________________________________________________

Signature: _______________________________________________________________

ACADEMIC ADVISOR OR SUPERVISOR

Name: ___________________________________________________________________

Position: __________________________________________________________________

Signature: _______________________________________________________________

ACADEMIC COORDINATION

Name: ___________________________________________________________________

Signature: _______________________________________________________________

INSTITUTIONAL SCHOLARSHIP COMMITTEE

Name of the representative: ____________________________________________________

Signature: _______________________________________________________________

WITNESSES

1. Name: _________________________________________________________________

CPF (Brazilian taxpayer ID): _____________________________________________________________________

Signature: _______________________________________________________________

2. Name: _________________________________________________________________

CPF (Brazilian taxpayer ID): _____________________________________________________________________

Signature: _______________________________________________________________

NEPUGA
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TITLE I – PRELIMINARY PROVISIONS

CHAPTER I – ESTABLISHMENT OF THE PROGRAM

CHAPTER II – OBJECTIVES

TITLE II – SCHOLARSHIP TYPES

TITLE III – REQUIREMENTS

TITLE IV – SELECTION PROCESS

CHAPTER I – SELECTION CRITERIA

CHAPTER II – REVIEW OF THE LATTES CV

CHAPTER III – SCIENTIFIC OUTPUT

CHAPTER IV – SCIENTIFIC EVENTS

CHAPTER V – THE WRITTEN EXAM

CHAPTER VI – THE INTERVIEW

TITLE V – THE INSTITUTIONAL SCHOLARSHIP COMMITTEE

TITLE VI – RIGHTS OF SCHOLARSHIP RECIPIENTS

TITLE VII – DUTIES OF SCHOLARSHIP RECIPIENTS

TITLE VIII – MAINTENANCE OF THE SCHOLARSHIP

TITLE IX – RENEWAL

TITLE X – SUSPENSION

TITLE XI – CANCELLATION

TITLE XII – APPEALS

TITLE XIII – EVALUATION OF SCHOLARSHIP RECIPIENTS

TITLE XIII-A — INTELLECTUAL PROPERTY, COPYRIGHT, AND THE USE OF ARTIFICIAL INTELLIGENCE

TITLE XIV – BUDGET PROVISIONS

TITLE XV – FINAL PROVISIONS

ANNEX I – SCORING RUBRIC FOR LATTES CV REVIEW

ANNEX II – SCORING RUBRIC FOR SCIENTIFIC OUTPUT

ANNEX III – WRITTEN EXAM TEMPLATE

ANNEX IV – INTERVIEW EVALUATION FORM

ANNEX V – SCHOLARSHIP RECIPIENT'S COMPLEMENTARY ACADEMIC ACTIVITIES PLAN

ANNEX VI – SCHOLARSHIP RECIPIENT'S SEMESTER REPORT

ANNEX VII – SCHOLARSHIP RECIPIENT'S COMMITMENT AGREEMENT, DEFINING THE INTELLECTUAL PROPERTY REGIME AND RECORDING INTELLECTUAL WORKS

ANNEX VIII – SCHOLARSHIP RECIPIENT'S CONFIDENTIALITY AND DATA PROTECTION AGREEMENT